| Location | Freehold, NJ |
DescriptionSecretarial Assistant to Director of Social Services DSSJob DutiesConfidential Aide to the DSS DirectorProvide email and phone support for the DSS Directors officeCollate the monthly reports from the DSS Admins and Assistant AdminsMaintain confidential folders and personnel files for all DSS staffCollect the Directors incoming mail review the case in Case Bank if needed then route to the appropriate unitCoordinate with Admins Assist Admins and Supervisors for items to be approved by the Director and matters to be escalated to the DirectorCreate and edit forms and templates for the unit or DSS use Word PDF PDF Fillable formsSchedule meetings for the Director and prepare meeting notes as requiredIssue memo to the Security Guards for any visitors meeting with the DirectorDistribute information updates celebrations holiday observances etc. to all DSS staff via emailTrack and file reports received Assist with DSS projects and overall logistics for events conference and trainingCollect and issue DSS related materials to staff as neededTrack and monitor all Monmouth County HR Trainings assigned to DSS Supervisors and staffPrepare Work Orders and collaborate with DSS purchasing rep. to order office items and supplies as neededPoint of contact for client complaints via the DHHS Directors office Offices of elected officials andor County AdministratorsMaintain DSS inventory logs labelled items scanners laptops phones office IT equipment desks space heaters etc.Liaise with other County departments on behalf of staffMaintain and distribute DSS Table of Organization and DirectoriesAssist with issuing and collecting DSS survey dataCreate process guides for DSS staff e.g. Email formats creating Adobe signatures cheat sheetsProvide support to staff in Unit 100 in their absenceAll other duties as assigned by the DSS Director.Please be advised all Monmouth County positions are on site. There are no provisions to work remotely.More information can be foundhttpsinfo.csc.nj.govjobspec03127.htmMonmouth County offers generous health and wellness benefits to full-time employees and their eligible dependents. Competitive plans include medical prescription dental vision flexible spending accounts and an award-winning wellness program. Part-time employees who work an average of 30 or more hours per week over the course of a year may also elect these benefits.Eligible employees are enrolled in the New Jersey State Pension and Group Life Insurance and enjoy a bank of vacation personal and sick days as well as a substantial paid holiday package.Additional retirementdeferred compensation plans - 457 b short-term disabiity whole life insurance cancer critical illness and accident plans are also available as voluntary benefits.Monmouth County is a Public Service Loan Forgiveness eligible employer. Go tohttpsstudentaid.govmanage-loansforgiveness-cancellationpublic-service for more information.Seasonal and temporary employees are not eligible.EmployerCounty of MonmouthAddress Human Resources Department Hall of Records One East Main Street Freehold New Jersey 07728 Phone732-431-7300 Website httpvisitmonmouth.com