Seasonal Events Coordinator

Position Title: Seasonal Event Coordinator

We are looking to add energetic and experienced hospitality professionals who are comfortable working in a busy and fun environment to our team at Sidecar Social.

Sidecar Social combines craft cocktails, scratch-kitchen plates, an enormous patio, live music, private karaoke, classic gaming activities like pop-a-shot, foosball, darts, cornhole, and live sports on 18-foot screens.

Its the newest concept from a fast-growing company that owns BoomerJacks Grill, a chain of casual sports bar restaurants, and live music venue Bedford Ice House. Named a Best Place to Work by the Dallas Morning News four times, we take care of our team like family, prioritizing work-life balance and opportunities for growth. Join us today!

Responsibilities:

1. Document Preparation and Meeting Attendance

   • Print Banquet Event Orders (BEOs) and kitchen sheets weekly.
   • Attend weekly BEO meetings to review upcoming events and ensure comprehensive planning.

2. Operational Coordination

   • Coordinate with operations for seamless execution, including AV equipment testing and addressing signage, microphone, or AV requirements.
   • Address dietary restrictions and create necessary signage.

3. Signage Management

   • Develop and maintain general buffet signage for clarity.
   • Ensure all buffets are appropriately labeled.
   • Collect and clean signage, placing it back where it belongs.

4. Equipment and Setup Management

   • Assess and prepare necessary equipment for scheduled events.
   • Keep track of event inventory (chafing dishes, sternos, linens, etc.).
   • Set up buffets according to standards and event specifications.

5. Venue Maintenance

   • Conduct nightly walk-throughs to reset event spaces (post event).
   • Clean and organize event equipment, spaces, and signage.

6. Event Team Support

   • Assist the team with event preparation and inventory management (drink tickets, wristbands, white bags, etc.).
   • Liaise with the Manager on Duty (MOD) to confirm staff allocations.
   • Coordinate with front of house staff to designate event areas.
   • Ensure an event coordinator is present for each event.

7. Event Coordination

8. Communication and Calendar Management

   • Keep an eye on the event calendar daily.
   • Email Frisco managers about upcoming events within a 7-day window.

9. During Event Support

   • Monitor replenishments and coordinate with food runners.
   • Act as the main point of contact for event hosts, letting them know when they are getting close to minimum/answering any questions.

10. Post-Event Duties

    • Buffet takedown and restore event spaces.
    • Update inventory needs and inform Krystal if anything needs to be ordered.

Qualifications:

• Obtain a Food Handlers permit.
• Be prompt and dependable.
• Obtain a TABC Certification.
• Positive, Committed, Trustworthy, and Responsible.
• A heart for hospitality.
• Experience working in a fast-paced, high-energy restaurant/bar.

If this makes you ready to "Go. All. Out.," we would love to welcome you to the show and adopt you into our family!