Seasonal Events Assistant
Scope & Purpose
The Seasonal Events Assistant will play a crucial role in supporting the preparation, execution, and cleanup of events at Community First! Village including our biggest event of the year Village of Lights. The position is designed to assist with various event related tasks and on-site support, ensuring a smooth and enjoyable experience for all attendees, volunteers, and staff. The ideal candidate is detail-oriented, a team player, and able to manage multiple tasks simultaneously.
This is a seasonal, part-time, non-exemptposition reporting to the Events & Hospitality Manager.Due to the nature and requirements of the position, placement will run from June through January, with a time commitment of approximately 25 hours per week. The preferred schedule of this role is Tuesday-Wednesday 9AM-5PM and Thursday 9AM-1PM. It is required that the candidate is available to work on the following days: September 18-19, December 3-5, and December 10-12. Some nights and weekends may be required.The Seasonal Events Assistantwill officeat Community First! Village locatedat 9116 Hog Eye Road, Austin, TX 78724.
Duties & Responsibilities
- Temporarily join the MLF team from June through January
- Regular day-of assistance with onsite events including setting up and tearing down food, tables, chairs, trash,etc.
- Promotional work for Community Cinema Events – Mailchimp, Eventbrite, social media, Canva design, event calendars, etc.
- Research venues and vendors for upcoming events
- Lead volunteer groups in various event specific tasks
- Assist with various Village of Lights and other large event-related tasks.
- Create and manage QR codes for event use.
- Conduct inventory of event décor and supplies and organize on a regular basis(e.g., traffic vests, light wands, firepit supplies, etc).
- Assemble supplies for both volunteers and staff.
- Help create and put up signage around the event site.
- Charge and prepare essential event tech equipment (walkie-talkies, iPads, etc.).
- Learn Asana (task management software) and assist in managing various event boards
- Perform administrative tasks as needed to support event coordination.
- Aid in post-event tasks, including inventory, cleanup, and storage of event materials.
- Other duties & responsibilities as needed
Knowledge, Skills, Abilities & Principles
- MLF is a faith-basedorganization whose ideals and philosophy come directly from the Gospel of Jesus Christ. As an organization, we strive to reflect this precept in our communications, both internally and externally.
- Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals.
- Strong organizational skills with the ability to manage multiple tasks.
- Detail-oriented with a focus on ensuring smooth event logistics.
- Ability to work both independently and collaboratively with a team.
- Excellent communication skills, both written and oral.
- Proficient in the use of technology, including Microsoft Office Suite and Asana.
- Previous experience with event support preferred but not required.
- Must have a valid driver's license
Work Environment & Physical Demands
- Must be able to easily lift 30 lbs. on a regular basis.
- Ability to stand, climb, stoop, kneel, or crouch, to reach with hands and arms, and to move about all phases of the CFV property.
- Willingness to work outdoors and engage in physical tasks such as event setup and teardown.
MLF PURPOSE & VISION
We empower communities into a lifestyle of service with the homeless.
MLF MISSION
We provide food and clothing, cultivate community, and promote dignity to our homeless brothers and sisters in need.
GOALS
- Transform the way people view the stereotype of those who find themselves homeless
- Reconnect the homeless to self, family and community
- Help the chronically homeless rediscover and utilize their God-given talents to do purposeful work
- Connect human to human, heart to heart through the fellowship of food and hospitality
- Inspire people into a lifestyle of abundance by giving their best first
BELIEF STATEMENTS
The vision is supported by belief statements centered on our belief that homelessness is the result of a profound, catastrophic loss of family:
- God, infinitely perfect and blessed in himself, in a plan of sheer goodness freely created man to make him share in his own blessed life
- By virtue of being created by God in His image, we are all called to live in community and relationship with Him through each other
- The family is the original cell of social life
- You shall love your neighbor as yourself
- All members of the human family are equal in dignity
- The Lord God took the man and settled him in the Garden of Eden to cultivate and care for it. Gen 2:15
CORE VALUES
MLF is committed to fostering a culture that prioritizes relational connection. We believe there is opportunity in every aspect of our work to be relational in a highly transactional world. In this culture, transactions are means to relational ends, not the other way around.
This begins with the countercultural love poured out by Jesus Christ and grows as imperfect individuals strive to show this love to each other human-to-human, heart-to-heart.
Each individual's openness to the journey of their own personal growth is essential in building our relational culture, and we believe this culture flourishes as we each continuously strive to more fully embody these four core values:
- Faith: We define Faith as the foundational belief that our world and all our work belong to God. This allows us to engage our work with joy and lightheartedness, knowing that we are not ultimately in control.
- Humility: We define Humility as rightly viewing oneself as a single piece of a grander story. This humility leads to a view of oneself that is neither too high nor too low.
- Generous Spirit: We define a Generous Spirit as a readiness to give more grace, mercy, and hospitality than is necessary or expected. This posture allows us to see others for who they are, not what they do.
- Integrity: We define Integrity as a wholehearted commitment to doing right by God, ourselves, and others. This wholeheartedness shows itself in consistently choosing honesty, responsibility and ownership in all actions and decisions.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
MLF is committed to creating a diverse environment and is proud to be an equal opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, genetics, disability, marital status, or sexual orientation in accordance with federal and state law.