Title:
School Nutrition Office Manager
Reports to:
Child Nutrition Director
Terms of Employment:
11 Months (August - June)
Time:
8:00 am - 4:00 pm (1 hour lunch break)
Salary:
TBD
Job Summary:
The School Nutrition Office Manager serves as a vital link between the central office and cafeteria operations. This role combines administrative precision with field-level oversight, ensuring financial accuracy, regulatory compliance, and staff development through direct coaching and site reviews.
Key Responsibilities:
Field Oversight & Coaching
- Site Inspections: Conduct regular cafeteria visits to monitor menu compliance, temperature logs, and uniform/hairnet standards.
- Manager Coaching: Provide on-the-spot coaching to cafeteria managers regarding any findings or non-compliance.
- Reporting: Formally document all site visit findings and coaching sessions, providing a detailed report to the Director.
- Regulatory Decision Making: Make operational decisions in accordance with local, state, and federal USDA regulations.
Data & Compliance Management
- Medical Diet Orders: Enter and update student diet orders in the database immediately upon receipt. Maintain a meticulously organized physical notebook of all current diet orders.
- Reimbursements: Prepare and enter monthly reimbursement data and file claims accurately.
- Database Maintenance: Manage student data entry and school-to-school transfers as they arise.
- Recipe Management: Write and maintain up-to-date, standardized recipes.
Financial & Procurement Support
- Daily Deposits: Verify that deposit slips match cashier sheets. Ensure all documents are signed/initialed by both the cashier and the manager or assistant.
- Order Auditing: Review manager orders before processing; identify items available in USDA inventory and convert grocery vendor orders to USDA codes to maximize cost savings.
Administrative & Catering Support
- Meeting Minutes: Attend manager meetings; type and distribute minutes to the Director within 48 hours.
- Catering: Coordinate with the Catering Manager on needs; assist with physical set-up and clean-up for events.
- Office Operations: Maintain office organization, file management, and order supplies.
Physical Requirements:
- Mobility: Ability to stand and walk for extended periods during site visits and catering events.
- Lifting: Ability to lift- up to 30 lbs. and perform frequent bending, reaching, and stooping.
- Transportation: Must have reliable transportation for daily travel between district sites.
Qualifications:
- Skills: Must be able to read, type, and interpret complex policies.
- Knowledge: Proficiency in database management and a strong understanding of school nutrition regulations.
- Leadership: Ability to communicate professionally and firmly when coaching staff.
- All employees are to adhere to ALL of Richmond County Schools Board of Education Policies. They are located on the RCS County website here: Board Policies
Employment will require an extensive background check.