Scheduling Manager (Administrative Assistant to the County Executive), Grade N24

Scheduling Manager (Administrative Assistant to the County Executive), Grade N24

Salary

$82,352.00 - $131,852.00 Annually

Location

101 Monroe St Rockville MD 20850 USA

Job Type

Term

Job Number

2026-00667

Department

Offices of the County Executive

Division

CEX 15 County Executives Office

Opening Date

11/05/2026

Closing Date

11/12/2026 11:59 PM Eastern

FLSA

Exempt

• Description
• Benefits
• Questions

About the Position

Please Note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $80,070 - $120,594, based on the candidate's qualifications and experience.

THIS IS A MERIT TERM POSITION (WITH BENEFITS). THE TERM ENDS December 31, 2030. THE TERM MAY BE EXTENDED AN ADDITIONAL 4 YEARS FROM January 1, 2031, AND EXPIRES December 31, 2034.

WHO WE ARE

The County Executive oversees the enforcement of all applicable laws and policies and provides overall vision and direction to all executive branch departments. The County Executive also develops policies; proposes plans, programs, budgets, and legislation to the County Council; adopts Executive Orders and Regulations and appoints residents to boards, committees, and commissions.

WHO WE ARE LOOKING FOR

The Office of the County Executive is seeking an experienced professional, executive Scheduling Manager (Administrative Assistant to the County Executive) to manage the County Executives time and calendar in a fast-paced, high-profile environment. This is executive-level administrative work requiring a broad knowledge of the County Governments programs and operations or the ability to acquire it rapidly.

What Youll Be Doing

The employee works directly with and takes direction and assignment from the County Executive on a daily basis. The employee independently evaluates all requests for the County Executives time, determines priority based on the Executives policy agenda and the significance of the issue, and commits or declines the Executives participation. The employee is responsible for ensuring that the County Executives schedule reflects the priorities of the administration. The position serves as a liaison between the County Executive and Council members, other elected officials, department and agency directors, community organizations, and residents, and directs the scheduling function for the Office of the County Executive.

Duties include, but are not limited to:

• Manages the County Executives daily and long-range schedule. Receives and evaluates all requests for the Executives time, determines priority, obtains input from senior staff as needed, and accepts or declines on the Executives behalf. Initiates requests without consulting the County Executive based on knowledge of the Executives priorities and the significance of the issue.
• Ensures that every request for the County Executives time receives a timely determination and response. Establishes response standards for the scheduling function, tracks all pending requests, and reports on status to the Chief Administrative Officer and Special Assistants to the County Executive.
• Allocates the County Executives time in alignment with the administrations priorities. Plans the long-range calendar around the budget cycle, the legislative session, the Council calendar, and major community events, and identifies and resolves conflicts before they occur.
• Maintains current knowledge of the issues the County Executive considers critical through regular meetings with the County Executive, the Chief Administrative Officer, Special Assistants, and members of the Senior Management Team. Applies that knowledge in making scheduling determinations and in deciding when to interrupt the County Executive for urgent matters.
• Independently resolves scheduling conflicts and sensitive problems and restructures the schedule on short notice when priorities or circumstances change.
• Ensures the County Executive is prepared for each meeting and event. Gathers agendas, data, and background materials from Executive Office staff, departments, and outside organizations, and prepares briefing materials that include the purpose of the meeting, the participants and their organizations, the action requested of the Executive, and other relevant information, allowing sufficient time for review.
• Plans and coordinates all arrangements for the County Executives meetings, public appearances, press conferences, events, and travel. Confirms participants, program, location, and travel time with departments, event hosts, and Executive Office staff, and follows through to ensure all details are complete.
• Serves as liaison between the County Executive and the Senior Management Team, department and agency directors, Council members, State and Federal officials, senior management in the private sector, community representatives, and the public. Ensures that confidential, complex, and sensitive matters are attended to.
• Develops and implements workflow processes, procedures, and tracking systems for the scheduling and liaison functions of the Office of the County Executive.
• Oversees the work of the scheduling assistant, assigns, reviews, and coordinates the work of other administrative staff who support scheduling.
• Drafts, edits, and reviews correspondence and other documents for the County Executive. Receives, investigates, and responds to inquiries from residents and organizations regarding requests for the County Executives time.
• Establishes and maintains complex, sensitive, and confidential files and records for the Office of the County Executive in accordance with County records requirements.
• Performs related duties as required.

Minimum Qualifications

Experience: Extensive seven (7) years experience in progressively responsible administrative secretarial work, three (3) years of which must have been in a Senior Executive Administrative Aide capacity or its equivalent.

Education: Completion of high school or High School Certificate of completion recognized in the State of Maryland.

Equivalency: An equivalent combination of education or experience may be substituted.

Preferred Criteria, Interview Preferences

Preference for interviews will be given to applicants with experience in the following:

• Experience managing the schedule of a senior executive with authority to accept and decline requests on the principals behalf.
• Experience planning a long-range calendar around a variety of factors, such as budget and public engagement cycles.
• Experience preparing briefing materials for a senior executive.
• Experience leading or coordinating the work of other administrative staff.
• Knowledge of Montgomery County Government, its communities, and its civic and community organizations.

Checking and Understanding Your Application Status: Your current application status is always available on GovernmentJobs.com. Learn what your application status means and review our FAQs here.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicants responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the Countys "Public Employees" (which does not include employees of the Sheriffs office) are subject to the Countys ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits

01

MQ Question ADMINISTRATIVE ASSISTANT TO THE CEC (000157)

What is your highest level of completed education?

• N/A
• High School/GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Juris Doctor
• Doctorate

02

MQ Question Administrative Assistant CEX (000157)

Do you have a High School Certificate of completion recognized in the State of Maryland(High School Diploma or GED)?

• Yes
• No

03

MQ Question Administrative Assistant CEX (000157)

How many years of progressively responsible administrative secretarial work, three (3) years of which must have been in a Senior Executive Administrative Aide capacity or its equivalent do you have?

• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience
• 6 Years Experience
• 7+ Years of experience

Required Question

Employer Montgomery County (MD)

Address 101 Monroe Street

7th Floor

Rockville, Maryland, 20850

Phone 240-777-5000

Website https://www.montgomerycountymd.gov/ohr