| Location | United (Remote) |
We are seeking a highly organized and dependable Scheduling Coordinator to support daily scheduling, administrative coordination, and communication across the organization. The Scheduling Coordinator will help ensure appointments, meetings, tasks, and schedules are properly organized and that information is communicated accurately and on time.
The ideal candidate is detail-oriented, professional, comfortable managing multiple priorities, and able to communicate effectively with clients, vendors, employees, and internal teams. Strong organizational skills and the ability to follow up on outstanding items are essential.
Key Responsibilities
Scheduling & Calendar Management
Coordinate and maintain daily, weekly, and monthly schedules
Schedule appointments, meetings, calls, and other business activities
Confirm appointments and communicate schedule changes promptly
Monitor calendars for conflicts and make adjustments when necessary
Coordinate schedules between multiple employees, departments, vendors, and external contacts
Maintain accurate and up-to-date scheduling records
Communication & Coordination
Communicate professionally with clients, vendors, employees, and other contacts
Respond to scheduling inquiries by phone, email, or other approved communication channels
Provide accurate information regarding appointments, timelines, and scheduling requirements
Follow up on pending requests and ensure outstanding scheduling matters are addressed
Relay important updates and changes to the appropriate team members
Administrative Support
Maintain organized scheduling documents, records, and correspondence
Enter and update information in company databases, calendars, and software systems
Prepare basic reports, schedules, lists, and other administrative documents
Assist with coordinating meetings and preparing necessary materials
Support other departments with routine administrative and coordination tasks
Maintain confidentiality when handling company and client information
Schedule Tracking & Follow-Up
Monitor scheduled activities and identify potential conflicts or delays
Follow up with responsible parties regarding incomplete or pending tasks
Keep schedules updated when priorities or circumstances change
Escalate scheduling issues that may affect deadlines or operations
Help ensure scheduled activities are completed according to established timelines
Qualifications & Skills
Strong organizational and time-management skills
Excellent written and verbal communication
Strong attention to detail and accuracy
Ability to prioritize multiple assignments and meet deadlines
Professional and courteous communication style
Comfortable using computers, email, calendars, spreadsheets, and standard office software
Ability to work independently while also collaborating with a team
Reliable, dependable, and willing to learn new systems and procedures
Previous scheduling or administrative experience is helpful but not always required