Scheduling Administrative Assistant

Engineering Consulting Services Ltd

Williamsburg, VA
4 days ago

$20–$25 Per Hour

Highlights

Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026).

Numbers & Facts

Location	Williamsburg, VA
Industry	Engineering Services
Salary	$20–$25 Per Hour
Company Size	1,500 to 1,999 employees
Year Founded	1988
Website	http://www.ecslimited.com/

Description

Responsibilities

The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
You may also perform other clerical tasks as required

Qualifications

Required Qualifications

1 year of related experience
High school diploma or GED required
Associate degree is a plus
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Dependable, detail-oriented, organized, ability to multi-task and meet deadlines
Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required
Excellent oral and written communication skills required

The expected pay range for this role and location is $20-$25/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.

About Company

Why ECS? We have grit. What does that mean for you? We are problem solvers who approach obstacles with a fearless attitude. From trekking knee deep through swamplands to rappelling off of buildings, we do whatever it takes to safely get the job done! We have guts. The footprint of our company allows us to be nimble. With exceptional expertise and locations across the nation, we have the strength to support your project. We are resilient. We will ask the right questions, listen to your concerns and deliver. The opportunities to collaborate and think outside the box are infinite. We take initiative. The work we do sometimes does not have an easy solution. It takes drive, determination and the ability to connect people and ideas to achieve remarkable results. We bring tenacity. To put it plainly, we provide geotechnical engineering, construction materials testing, environmental consulting, and facilities engineering services. From conception to completion, our boots are made for working.

To find out more about ECS: www.ecslimited.com