Sales Administrative Specialist

Sales Administrative Specialist

Salary

$19.86 - $21.85 Hourly

Location

Tourist Development (Welcome Center), FL

Job Type

Full-Time

Job Number

26-180

Department

Tourist Development

Opening Date

08/13/2026

Closing Date

8/26/2026 11:59 PM Central

• Description
• Questions

GENERAL STATEMENT OF JOB

Provides administrative and clerical support for tourism department sales staff to increase events, grow revenues and position Okaloosa County as a premiere meeting, event, sports and convention destination.

EXAMPLES OF WORK

• Serves as initial point of contact for potential clients by distributing leads and inquiries received for the Destin-Fort Walton Beach destination and passing along to the sales team.
• Researches and prospects for new events and passes leads to the sales team.
• Assists sales team with travel plans, purchase card transactions/charges, travel settlements and shipping of materials to tradeshows.
• Performs data entry and utilizes Client Relationship Management (CRM) software by tracking current and future clients, activities, correspondence, lost business and opportunities, industry supplier accounts, and process deposits and receipts.
• Assists manager by preparing reports and communicating performance metrics with the sales team and industry stakeholders.
• Creates, updates, and disseminates promotional sales materials, following our brand's standard (assisted by our marketing team).
• Prepares events calendar report for our venues' websites and submits it to the marketing team.
• Maintains relationships with lodging facilities, local venues, attractions, and restaurants to ensure availability for groups utilizing County venues.
• Assists with scheduling, planning, and hosting during familiarization tours for meeting planners and the tourism industry.
• Supports program operations outside of normal business hours, to include long days, occasional evenings, and some weekends.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education, Training, and Experience: High school diploma or GED; supplemented by a minimum of one (1) year experience in the tourism, events, or hospitality industry or marketing/promotional field; or an equivalent combination of training and experience that provides the required knowledge, skills and abilities. Experience with automated booking or event management software is preferred. Experience in a governmental organization, destination-marketing organization, or convention center is preferred.

Licenses and/or Certifications: Requires a valid driver license.

OTHER REQUIREMENTS

Physical Requirements: Requires the ability to operate modern office equipment, to include, computers, copy/fax machines, and any related peripherals. Must be able to exert 10 to 50 pounds of force occasionally and or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. This position requires periodic walking and standing. May require bending, stooping and twisting. Physical demands are essentially those of sedentary work.

Language Ability: Requires the ability to communicate effectively in English, including the ability to convey, record and exchange information; requires the ability to explain procedures and to give, receive and follow oral and written instructions. Must be able to read a variety of technical data, policy and procedure manuals, codes, professional journals, etc. in moderately complex terminology. This position requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation. Requires the ability to communicate with a broad array of individuals from various professional backgrounds.

Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Requires the application of principles of influence systems and synthesis functions.

Numerical Aptitude: Must be able to add, subtract, multiply and divide; determine weight; calculate decimals and percentages; compute discount, profit and loss, ratio and proportion; interpret graphs.

Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads or public contact. Requires the ability to exercise consistent tact and courtesy when in frequent contact with various professionals, county staff, and the general public.

01

Please indicate which best describes your highest level of completed education.

• No formal education completed, but I have relevant experience
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree or above
• None of the above

02

If you indicated completion of a degree in the previous question, please state your degree and major (if none, please enter "N/A") in the space provided.

03

How many years of experience do you possess in in the tourism, events, or hospitality industry or marketing/promotional field?

• None
• Less than 1 year
• At least 1 year but less than 3 years
• At least 3 years but less than 5 years
• At least 5 years but less than 7 years
• 7 years or more

04

Please describe your experience in in the tourism, events, or hospitality industry or marketing/promotional field (If none, please enter "N/A").

05

Have you worked for any of the following? (Select all that apply)

• Local Government
• State Government
• Convention and Visitors Bureau/Destination Marketing Organization (CVB/DMO)
• Convention Center, Arena, Event Venue
• None of the above

06

If yes to any above, provide the organization name and dates of employment (If none, please enter "N/A").

07

Which research tools have you used to identify prospective clients or events? (Select all that apply)

• Internet research
• LinkedIn
• Industry directories
• Convention or sports association websites
• CRM databases
• Trade publications
• Other
• None

08

Please describe your experience researching organizations, events, or businesses to identify prospective clients or events (If none, please enter "N/A").

09

Please indicate your experience using Customer Relationship Management (CRM) software.

• None
• Beginner
• Intermediate
• Advanced

10

Please list which CRM system(s) you have used and how you used it to manage clients, events, database (If none, please enter "N/A").

11

Do you have experience creating reports and communicating performance metrics?

• Yes
• No

12

Please describe your experience creating reports and communicating performance metrics (If none, please enter "N/A").

13

Do you have any experience scheduling and planning a familiarization tour?

• Yes
• No

14

Please describe your experiencescheduling and planning a familiarization tour (If none, please enter "N/A").

15

Do you possess a valid drivers license?

• Yes
• No

Required Question

Employer Okaloosa County

Address 302 N. Wilson St. Suite 203

Crestview, Florida, 32536

Phone (850) 689-5870

Website http://www.myokaloosa.com