Sales Administration Coordinator

In this role, you will support three Sales Consultants and more than 700 US customers by coordinating sales administration, resolving operational issues, and helping establish consistent, efficient processes. Position Summary: Client Synthes Veterinary is looking for an organized, responsive, and solutions-oriented Sales Administration Coordinator to support the U.S. Veterinary business during its separation and stand-up from Client.

Job Title: Sales Administration Coordinator
Duration: Six Months
Location: West Chester, PA 19380
Reports To: Business Unit Director, Animal Health
Pay Rate: $35 Hourly

Position Summary:

• Client Synthes Veterinary is looking for an organized, responsive, and solutions-oriented Sales Administration Coordinator to support the U.S. Veterinary business during its separation and stand-up from Client.
• In this role, you will support three Sales Consultants and more than 700 US customers by coordinating sales administration, resolving operational issues, and helping establish consistent, efficient processes

Key Responsibilities:

• Maintain accurate customer and account records.
• Support pricing, quotes, contracts, and sales documentation.
• Coordinate orders, shipping, logistics, and issue resolution.
• Manage instrument, implant, and loaner requests, returns, and tracking.
• Prepare reports, trackers, and status updates.
• Collaborate with Sales, Customer Service, Supply Chain, Finance, & Contracts.
• Document processes and identify opportunities for improvement.
• Provide general administrative support as needed.

Qualifications:

• Experience in sales administration, customer service, sales operations, order management, or a related field.
• Strong organizational, communication, responsiveness, and follow-through skills.
• Ability to manage multiple priorities and work independently.
• Excellent attention to detail and problem-solving skills.
• Proficiency with Microsoft Office and the ability to learn business systems.
• Experience with Salesforce, SAP, Oracle, or similar systems preferred.
• Experience in healthcare, medical device, veterinary, pharmaceutical, or another regulated industry preferred.

Success Measures:

• Timely, dependable support for Sales Consultants and customers.
• Accurate customer, pricing, contract, and order information.
• Effective resolution and escalation of issues.
• Improved visibility into orders, loaners, returns, and sales activities.
• Reduced administrative burden and well-documented, repeatable processes.

Working Conditions:
This is a full-time, temporary/contingent assignment for approximately six months. The role will be primarily office-based or remote, with regular interaction across internal teams, customers, and external partners.