Safety & Training Administrator

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management systems. Overview: The Administrator is responsible for coordinating, managing, and supporting all administrative functions related to the Safety & Training programs.

Overview:

The Administrator is responsible for coordinating, managing, and supporting all administrative functions related to the Safety & Training programs. This role ensures compliance with Safety, Training & apprenticeship standards, maintains accurate records, coordinates training activities, supports apprentices and instructors, and serves as a liaison between apprentices, employers, training providers, and regulatory agencies.

Responsibilities:

Program Administration

• Administer day-to-day operations of the lineman apprenticeship program.
• Maintain apprentice enrollment, registration, and progression records.
• Monitor apprentice compliance with program requirements, including work hours, training hours, certifications, and evaluations.
• Prepare and submit required reports to state and federal apprenticeship agencies.
• Assist in the development and implementation of Safety & Training policies and procedures.

Training Coordination

• Schedule classroom instruction, field training, testing, and related program activities.
• Coordinate with instructors, training centers, and employers to ensure training requirements are met.
• Track apprentice attendance, grades, certifications, and completion milestones.
• Maintain training calendars and communicate schedules to apprentices and their superiors.

Compliance & Recordkeeping

• Ensure program compliance with Department of Labor, state apprenticeship standards, and industry regulations.
• Maintain confidential apprentice files and electronic databases.
• Prepare documentation for audits, inspections, and accreditation reviews.
• Monitor safety training requirements and certification renewals.

Apprentice Support

• Serve as the primary administrative point of contact for apprentices.
• Assist apprentices with registration, training schedules, and program requirements.
• Respond to inquiries and provide guidance regarding apprenticeship policies and procedures.
• Coordinate apprentice schedules and graduation activities.

Stakeholder Relations

• Collaborate with utility companies, contractors, labor organizations, educational institutions, and regulatory agencies.
• Support apprenticeship committee meetings by preparing agendas, reports, and meeting minutes.
• Maintain effective communication with employers regarding apprentice progress and program requirements.

Data Management & Reporting

• Generate reports on apprentice enrollment, retention, completion rates, and workforce development metrics.
• Maintain apprenticeship management systems and databases.
• Analyze program data and provide recommendations for continuous improvement.

Qualifications:

Required Qualifications

• High School graduate or equivalent.
• Minimum of 2–3 years of administrative, program coordination, or workforce development experience.
• Strong organizational and recordkeeping skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management systems.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Preferred Qualifications

• Experience working with apprenticeship, workforce development, training, or educational programs.
• Knowledge of Department of Labor apprenticeship regulations and reporting requirements.
• Experience in the utility, electrical, construction, or skilled trades industry.