Safety Support Specialist

DIVISION: Safety & Security

CLOSING DATE: Until Filled

LOCATION: 4305 E 21st Ave, Tampa, FL 33605

SALARY: $19.08 - $22.11

POSITION PURPOSE:

Provides administrative and operational support to the Safety and Security Department while maintaining confidentiality and promoting safe work practices.

ESSENTIAL JOB FUNCTIONS:

• Provides operational and administrative support in matters related to agency safety, security, compliance, training, inspections, and emergency preparedness.
• Maintains accurate databases, logs, files, and tracking systems related to accidents, incidents, training, inspections, corrective actions, safety concerns, and other departmental activities.
• Assists with safety- and security-related investigations as directed by Safety and Security Manager.
• Processes and tracks accident, incident, injury, hazard, and other safety-related documentations; ensure required information is complete and properly routed for review and follow-up.
• Obtains and reviews video related events occurring on agency vehicles and/or facilities, as directed.
• Monitors and tracks corrective actions resulting from safety inspections, audits, accident investigations, hazard assessments, and other safety and security activities; follows up on outstanding items and provides status updates to department staff.
• Assists Safety and Security personnel with routine facility and operational safety inspections; documents observations, identifies potential hazards, and communicates findings for review and corrective action.
• Maintains the confidentiality and security of sensitive safety, security, personnel, accident, incident, and investigative information in accordance with agency policies and applicable laws and regulations.

MARGINAL FUNCTIONS:

• Performs other work-related duties and responsibilities as assigned in support of the Safety and Security Department.

REQUIREMENTS:

Education and Experience:

• High school diploma or General Education Development (GED) certificate required.
• Two (2) or more years of administrative, clerical, safety, security, video monitoring, or related experience required.

Machines, Tools, & Equipment Used:

• Ability to operate standard office equipment, including computers, copiers, scanners, multi-line telephone systems, and related software.
• Proficiency in data entry, word processing, spreadsheet applications, and other business software as required.

Licenses/Certifications:

• Valid Driver License required.

QUALIFICATIONS:

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and determine an appropriate approach for completing assignments within established guidelines.
• Ability to perform work requiring specialized administrative, clerical, or operational knowledge, including gathering, organizing, formatting, and analyzing information and data.
• Ability to follow established operational procedures and exercise sound judgment within the scope of assigned responsibilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to organize and prioritize work, manage multiple assignments, and meet established deadlines.
• Ability to prepare, review, and edit clear, accurate, and concise reports and other written materials.
• Ability to work effectively under pressure and adapt to frequent interruptions.
• Ability to interact professionally and positively with employees. Customers, vendors, and members of the public with diverse personalities and abilities.
• Ability to maintain strict confidentiality and exercise discretion when handling sensitive information.
• Ability to perform basic calculations accurately.
• Ability to meet attendance and punctuality requirements.

Physical Demands/Work Environment:

• Must be available to work nights, weekends, and other non-traditional hours as required.
• Work is performed in office, street, community, shop, and operational environments.
• Ability to safely walk throughout an active operations campus and onboard fixed-route buses.
• Requires frequent sitting, standing, walking, oral and written communication, listening, and computer use.
• Requires the ability to bend, reach, stoop, and occasional lift and carry objects weighing up to 50 pounds.
• Requires the ability to communicate effectively and to perform the visual observations necessary to safely carry out assigned duties.
• May be exposed to moderately unpleasant working conditions, including dust, noise, temperature extremes, weather, petroleum products, and chemicals while visiting agency operating facilities.
• Employees are expected to follow all applicable policies, procedures, safety precautions, and regulations and use required protective clothing and equipment.