| Location | Oakland, CA |
| Salary | $112,400–$163,200 Per Year |
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Job Title
RPM Capital Budget and Planning Manager - Oakland, CA, Job ID 89723
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Job ID
89723
Location
OAKLAND
Full/Part Time
Full Time
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Job Description
UC ANR is a division of the University of California (UC) system that bridges the gap between local issues and the expertise of the UC system by providing research-based information, educational programs, and technical expertise to the public in areas such as agriculture, natural resources, nutrition, and youth development. UC ANR is part of a nationwide Cooperative Extension network, which began in the early 20th century to connect research from land-grant universities with the everyday needs of people in communities across the United States. Today, we collaborate with farmers, ranchers, diverse communities, youth and adult educators, and policymakers to address local and statewide issues related to food systems, water, climate change, and sustainable agriculture through a statewide network of campus-based researchers, county-based Advisors, and community educators.
Our mission is to cultivate thriving communities, sustainable agriculture, resilient ecosystems, and economic prosperity in California and globally through equitable generation and sharing of collaborative, science-based solutions. Over 180 UCCE Advisors conduct applied research and extension education from county-based UCCE offices serving all 58 counties from 70+ locations. By working and living among those we serve, UC ANR expands the University of California's reach to engage all people and communities in California, ensuring equal access to the resources UC has to offer. Our vision is that UC ANR will be valued in every California community for meaningful engagement and making a positive difference in people's lives.
Additional Information:
Position Summary:
Oversees all aspects of capital program funding, which includes assessing capital funding needs, identifying potential funding sources, creating the necessary materials to access funding (such as state funds, donor funds, and external financing), and monitoring and reporting receipt, utilization and balance of funding. The Manager of Capital Planning and Budget uses advanced planning concepts and division objectives to resolve highly complex problems/situations related to work in the development, revision, refinement, and/or amplification of long-range plans and provides high-level expertise and assistance to the Director of RPM. Participates in the formulation of short and long-range development plans, and proposes/recommends revisions and/or refinements, including identifying and proposing solutions to potential problem areas. Develops, monitors and reports metrics that convey implementation of the capital plan.
UCANR currently has well over 1,000 operating budgets totaling $321.5M across 53 distinct units and a projected capital budget of $60M.
This position is a career appointment that is 100% fixed.
This position may be eligible for a hybrid work arrangement, combining remote work with on-site work at the designated office in Oakland, CA. Candidates must be available to work on-site at least two days per week, with additional on-site work and travel as business needs require.
Pay Scale: $112,400.00/year to $163,200.00/year
Job Posting Close Date: This job is open until filled. The first application review date will be 11/19/2026.
Key Responsibilities:
40%
Project Accounting:
Working closely with UC ANR Facilities Planning and Management (FPM), develop and maintain the annual capital spending plan.
Report on the financial status of individual projects and the consolidated capital program including, but not limited to, independent cost estimates, budget to actual, payment requests, recharge impact, and funds committed.
Working with FPM, UC ANR Financial Services, and UC Office of the President (UCOP), develop, project, and draw monthly cash flow for all active projects.
Review and advise on detailed project budgets within established guidelines.
Prepare documents for budget and funding approvals.
Monitor and control expenditures within the approved budget throughout the course of each project.
Monitor financial data to ensure proper accounting of project expenditures.
Coordinate with Accounts Payable, Accounts Receivable and Financial Services, and the Business Operations Center to resolve issues.
Work with Financial Services to ensure funds are appropriately recorded on the ledger and assets are capitalized correctly.
Monitor project risks and provide leadership updates, including but not limited to contract administration, change order tracking, change order impact, project status, and potential delays.
Have a working understanding of public contracting, project bidding, and delivery methods in higher education or public sector.
Working with FPM, find solutions to problems arising during design and construction that may lead to additional costs and/or schedule delays.
Identify and escalate to the Director of RPM key analytical issues that could be significant as capital projects are requested, as well as implemented, through completion.
Conduct reviews, identify trends, explain variances, track risks and opportunities, highlight issues, and address problems to drive proactive financial management.
30%
Capital Planning and Financing:
Coordinate with other units the development and maintenance of the capital needs database.
Translate capital needs into a five-year capital investment plan, working with FPM and other stakeholders.
Develop long-range fiscal plans, including forecasting expenditures for numerous funding sources, including bonds, state funds, external financing, grants, and donor funds.
Ensure all funding and projects align and adhere to restrictions and policies.
Maintain an updated and detailed understanding of all ongoing UC ANR capital projects, including overall timelines, funding sources, and impacts to long-range fiscal plans and annual capital spending budgets.
Prepare or assist in the preparation of documents for capital outlay projects, such as Project Summaries, Project Planning Guides, Capital Improvement Budgets, equipment lists, Delegated Authority Items, Regent Items, Business Case Analyses, and the 10-year Capital Financial Plan.
Understand the sources and uses of debt capital in complex higher education structures.
Advise the Executive Director of RPM on planning and management of the efficient use of debt capital in a manner consistent with the objectives of the organization, which may include tax-exempt bond financing.
Work with Financial Services to monitor debt capacity, utilization, and outstanding debt, including forecasting debt payments, to advise the Executive Director of RPM.
Gain an understanding of UC Carbon Neutrality policy to incorporate into capital projects and planning.
Coordinate with others, internally and externally, to report metrics and progress toward goals.
20%
Leadership and Coordination:
Review financing options to fund capital needs, including the use of credit programs such as energy savings, reserve deployment, fundraising, auxiliary revenue, and external financing. This requires working with other UC ANR units and UCOP units.
Act as the initial point of contact for questions and inquiries related to capital planning, financing, and budgets.
Serve as a senior fiscal resource for coordination of all capital projects.
Support and lead initiatives at the direction of the Executive Director of RPM and senior leadership.
10%
Other Duties:
May serve as a Subject Matter Expert (SME) and resource for a functional/specialty area, process, or task. Assist other staff by facilitating questions and providing training.
Participate in and attend training.
Requirements:
Preferred Skills:
Thorough knowledge of and experience in all organizational processes, protocols, and procedures.
Expert knowledge of the organization, including its architectural history, short and long-range development plans, infrastructure, and current, ongoing, and future design and construction plans.
Experience working with UC and campus capital policies, procedures, practices, and resources to direct project administrative processes.
Special Conditions of Employment:
Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
About Us
It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
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