RFP & PROPOSAL MANAGER
KENTECH Consulting Inc. is an award-winning background technology screening company. We are the creators of innovative projects such as eKnowID.com - 1st consumer background checking system of its kind, and ClarityIQ a high-tech/high-touch investigative case management system.
MISSION
We're on a mission to help the world make clear and informed hiring decisions
VALUE
- People Focused: We are client focused and results-driven.
- Growth Minded: We believe in collaborative learning and industry best practices to deliver excellence.
- Fact Finders: We are passionate investigators for discovery and truth.
- Community Partnerships: We believe there is no greater power for transformation than delivering on what a communities and employees care about.
IMPACT
As a small agile company, we seek high performers who relish in the idea that their effort will directly impact our customers and help shape the next evolution of background investigations.
Job Description
The RFP & Proposal Manager is responsible for leading KENTECH's proposal function and managing the full lifecycle of Requests for Proposals, Requests for Qualifications, bids, renewals, and other formal business opportunities.
This role combines proposal strategy, persuasive writing, project management, cross-functional coordination, and process improvement. The RFP & Proposal Manager is responsible for developing competitive response strategies, translating solicitation requirements into actionable plans, coordinating internal contributors, and delivering complete, accurate, compelling, and compliant submissions.
The RFP & Proposal Manager works closely with executive leadership, Business Development, Operations, Human Resources, Finance, Product, Client Success, Compliance, and subject-matter experts to position KENTECH effectively in competitive procurement environments.
Key Responsibilities
- Lead the full RFP, RFQ, bid, renewal, and proposal lifecycle from opportunity review through submission and post-submission follow-up.
- Review solicitation documents and assess requirements, scope, submission instructions, evaluation criteria, risks, and strategic fit.
- Develop proposal strategies designed to strengthen KENTECH's competitive positioning and support revenue objectives.
- Partner with executive leadership and Business Development to develop win themes, differentiators, positioning, and response strategy.
- Translate solicitation requirements into clear proposal plans, compliance matrices, timelines, assignments, and internal deadlines.
- Develop and manage proposal schedules to ensure required materials are completed, reviewed, approved, and submitted on time.
- Coordinate cross-functional contributors and subject-matter experts throughout the proposal process.
- Assign and track proposal responsibilities and follow up proactively on outstanding deliverables.
- Lead proposal kickoff meetings, review meetings, and other required coordination activities.
- Draft, edit, rewrite, and tailor proposal content to address client requirements and clearly communicate KENTECH's capabilities and value.
- Develop persuasive executive summaries, technical responses, management approaches, corporate experience, staffing narratives, and other proposal content.
- Ensure proposal content is accurate, responsive, consistent, professionally written, and aligned with solicitation requirements.
- Maintain consistency in voice, terminology, messaging, formatting, and positioning across proposal sections.
- Work with Human Resources to coordinate resumes, staffing qualifications, organizational charts, licenses, certifications, and other personnel documentation.
- Work with Operations and investigative subject-matter experts to develop accurate operational approaches, workflows, implementation plans, and service descriptions.
- Work with Finance and leadership to coordinate approved pricing information, financial documentation, and required business materials.
- Work with Product and technical resources when proposals include technology, security, integration, system, or product requirements.
- Coordinate with teaming partners, subcontractors, vendors, or other external contributors when required for a proposal.
- Manage appropriate proposal-related communication with prospective clients, procurement contacts, and external partners.
- Ensure questions, clarifications, amendments, and other procurement communications are tracked and incorporated into the response.
- Conduct final compliance and completeness reviews before submission.
- Confirm required forms, attachments, certifications, signatures, references, and supporting documentation are included.
- Ensure proposals meet formatting, page-limit, file-naming, delivery, and submission requirements.
- Oversee final proposal assembly and submission through government portals or other designated systems.
- Maintain documentation confirming successful proposal submission.
- Coordinate post-submission clarification requests, interviews, presentations, supplemental documentation, and follow-up.
- Track award decisions, proposal outcomes, win/loss results, and relevant client feedback.
- Analyze proposal performance and identify patterns, strengths, gaps, and opportunities to improve future win rates.
- Maintain a reusable proposal content library containing approved company information, past performance, resumes, references, capabilities, certifications, and other commonly requested materials.
- Ensure proposal library content remains current, accurate, and appropriately approved.
- Develop and improve proposal templates, SOPs, workflows, checklists, and documentation standards.
- Use approved AI and automation tools to improve research, drafting, content reuse, workflow management, and proposal efficiency while maintaining appropriate human review.
- Identify opportunities to streamline the proposal process and reduce administrative burden without compromising quality or compliance.
- Maintain accurate proposal calendars, pipeline visibility, status reports, and internal reporting.
- Protect confidential pricing, personnel, client, procurement, financial, proposal, and company information.
- Perform additional proposal-management activities within the scope of the role as needed.
Qualifications
- 3+ years of experience in proposal management, RFP management, bids and tenders, business development, government contracting, or a related role.
- Demonstrated experience managing formal proposals from opportunity review through final submission.
- Strong persuasive writing, editing, and proposal-development skills.
- Experience developing proposal strategy and competitive positioning.
- Strong understanding of proposal compliance and solicitation requirements.
- Demonstrated ability to manage multiple concurrent proposals and competing deadlines.
- Strong project-management, organizational, and follow-up skills.
- Experience coordinating cross-functional teams and subject-matter experts.
- Ability to interpret complex solicitation documents and translate requirements into clear assignments and deliverables.
- Strong attention to detail and ability to identify missing, inconsistent, or noncompliant information.
- Strong written and verbal communication skills.
- Experience working with Microsoft Office, Google Workspace, and collaborative document-management tools.
- Experience with proposal-management, project-management, CRM, or comparable workflow platforms.
- Ability to work independently in a remote environment while maintaining consistent communication and accountability.
- Ability to manage confidential pricing, personnel, contractual, and competitive information with discretion.
- Strong judgment and ability to escalate proposal risks, compliance issues, or missing information appropriately.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, Marketing, English, Public Administration, Criminal Justice, or a related field.
- Experience managing proposals for government, municipal, law enforcement, public safety, or other public-sector clients.
- Experience in background screening, investigations, professional services, GovTech, SaaS, compliance, or related industries.
- Experience with federal, state, municipal, or public-agency procurement processes.
- Experience supporting RFP, RFQ, IFB, and other competitive procurement formats.
- Experience developing proposal compliance matrices, win themes, executive summaries, and persuasive technical narratives.
- Experience working with teaming partners, subcontractors, or strategic partners.
- Experience maintaining proposal libraries and reusable content repositories.
- Experience using AI and automation tools to improve proposal development and workflow efficiency.
- Experience using government procurement portals and vendor-registration systems.
- Experience supporting high-value or complex contract pursuits.
- Experience in a small business, startup, or rapidly growing organization.
Soft Skills
- Strategic Thinking: Evaluates opportunities and develops proposal approaches that strengthen KENTECH's competitive positioning.
- Writing: Produces persuasive, clear, accurate, and audience-focused proposal content.
- Project Management: Maintains control of timelines, assignments, dependencies, reviews, and submission requirements.
- Leadership: Provides clear direction and accountability to contributors throughout the proposal process.
- Organization: Maintains accurate control of solicitation documents, drafts, supporting materials, deadlines, and final submissions.
- Attention to Detail: Identifies compliance gaps, missing requirements, inconsistencies, and formatting issues before submission.
- Communication: Communicates expectations, deadlines, risks, and proposal status clearly to leadership and contributors.
- Collaboration: Works effectively across Business Development, Operations, Human Resources, Finance, Product, Client Success, Compliance, and executive leadership.
- Accountability: Takes ownership of proposal execution and follows opportunities through submission and appropriate post-submission activity.
- Prioritization: Balances multiple opportunities and focuses resources according to deadlines, strategic value, and business priorities.
- Adaptability: Responds effectively to amendments, changing requirements, compressed timelines, and evolving proposal priorities.
- Professional Judgment: Balances competitiveness, accuracy, compliance, client requirements, and organizational capabilities.
Additional Information
- Work Arrangement: Remote
- Schedule and employment classification determined by business needs and applicable agreement
Equal Employment Opportunity
KENTECH Consulting Inc. is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace.
This is a remote position.
WHO WE ARE
KENTECH Consulting Inc. is an award-winning background technology screening company and licensed Private Detective Agency. Our team combines investigative expertise, technology, and industry knowledge to deliver accurate, timely, and compliant background screening and investigative services.
We support organizations across multiple industries with solutions designed to help them make clear and informed hiring decisions.
WHAT WE DO
KENTECH provides customized background screening, investigative, verification, and public-sector support services.
Our capabilities include:
- Pre-employment background investigations
- Employment and education verifications
- Criminal and public-record research
- Social media and open-source investigations
- Public safety background investigations
- Technology-enabled background screening solutions
We are also the creators of innovative platforms such as eKnowID.com and ClarityIQ, designed to improve how organizations manage and complete background screening and investigative work.
OUR MISSION
We're on a mission to help the world make clear and informed hiring decisions.
OUR VALUES
- People Focused: We are client focused and results-driven.
- Growth Minded: We believe in collaborative learning and industry best practices to deliver excellence.
- Fact Finders: We are passionate investigators for discovery and truth.
- Community Partnerships: We believe there is no greater power for transformation than delivering on what communities and employees care about.
CAREERS AT KENTECH
We are building a team of professionals who care about accuracy, service, accountability, continuous improvement, and meaningful work.
Our team includes investigators, researchers, verification professionals, operations specialists, client success professionals, technology professionals, and business support roles working together to support our clients and strengthen the background investigation process.
WHO THRIVES HERE
People tend to do well at KENTECH when they:
- Take ownership of their work and follow through
- Communicate clearly and professionally
- Pay close attention to detail
- Solve problems rather than wait for someone else to solve them
- Adapt well to changing priorities and client needs
- Value collaboration and accountability
- Are comfortable working independently in a remote environment
- Care about producing accurate, high-quality work
YOUR NEXT CHAPTER STARTS HERE
If you are looking for meaningful work in an organization where your contribution can have a direct impact, explore our current opportunities and find the role that best fits your experience.