ESSENTIAL DUTIES AND RESPONSIBILITIES
- Receive records and distribute incoming department mail.
- Receive payments/reimbursements from the public, enterprises, government programs, and employees.
- Post payments to Account Receivables.
- Prepare ADOT Tribal Governmental Fuel Refund for the Official Vehicle's consumed gas.
- Issue receipts for each cash transaction, enter the cash transactions into the accounting system for posting, and prepare bank deposits within 24 hours.
- Make all reservations for travel, airfare, and car rentals.
- Oversee the supply room inventory and order new supplies as needed.
- Issue weekly eye vouchers for various Tribal Members.
- Maintain an up-to-date file system for Tribal Government and Enterprises accounts payable.
- Maintain petty cash accounts and log all outgoing disbursements.
- Receive Employees & Tribal Members' Loans, code them accordingly.
- Calculate the Postage and UPS usage by departments and prepare journal entries.
- Responsible for obtaining signatures for all accounts payable and payroll checks.
- Verify balances for Emergency Assistance Requests and provide a report of approved loans to the Loan Committee.
- Contact Program Directors when checks requested are ready to pick up.
- Assist with the yearly profit share distribution; file 700+ affidavits and loan documents.
- Perform typing and filing duties as needed.
- Generate/process documentation requested by the public, employees, and Tribal Members.
- Assist with the Tribal Receptionist duties as needed.
- Assist Auditors as needed.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
- Proficient in the use of a complex fund accounting computer system.
- Ability to make mathematical computations quickly and accurately.
- Ability to maintain effective working relations with and among employees, tribal members, and the public.
- Ability to work independently or as a team member.
- Ability to meet deadlines.
QUALIFICATIONS
- Experience in the use of spreadsheet applications, including Word and Excel.
- Must have excellent customer service qualifications.
- Effective organizational, stress, and time management skills.
- Must be able to undergo and pass a DPS/FBI fingerprint background investigation and cannot have two (2) or more misdemeanors or felony convictions.
EDUCATION AND/OR EXPERIENCE
- Associate's degree in a related field or trade school, professional or technical certification, specialized training
- 3 years of work experience in a clerical, finance, or administrative support position or related field
Under the general supervision of the Finance Director, the Finance Clerk is responsible for accounts payable and the maintenance of other financial records.