About UsBig V Property Group is a family-owned commercial real estate company that has been building, owning, and operating properties since 1942. Our portfolio is made up of open-air shopping centers, and we manage them hands-on, with leasing, property management, construction, and asset management all handled in-house. Position SummaryThe Leasing Assistant reports to the Executive Vice President of Leasing and handles a range of administrative duties for the Executive Vice President, the Vice President of Leasing, and the Leasing Directors in support of the leasing function. The position requires organization, accuracy, attention to detail, relationship-building skills, strong verbal and written communication, sound judgment, and confidentiality. The main purpose of the Leasing Assistant is to support their supervisor and the Leasing Department, which ultimately helps Big V Property Group meet its leasing goals. Key ResponsibilitiesLeasing Administration- Assist Leasing Directors in compiling new lease and lease renewal documentation as may be required for Big V Real Estate Committee lease reviews.
- Work in Salesforce, Microsoft Office suite, CoStar, LoopNet, Yardi, and M-Files, and LinkedIn
- Research lease files and LOIs carefully for pertinent deal information.
- Confirm budgeted information and underwriting.
- Assist the Executive Vice President and Vice President of Leasing with projects as needed.
- Prepare property books and digital information for iPads and other electronic devices.
- Assist leasing representatives with day-to-day requests, including:
- Running rent rolls
- Exposure reports
- Expiration and vacancy reports
- Arrears reports
- Updating additional monthly property reports and information
- Researching exclusive and prohibited use restrictions
- Communicate with tenants regarding assignments, compile financial information, handle lease applications and approval processes.
- Work with Marketing to keep leasing materials up to date and make sure marketing materials go out to third parties on a regular basis.
- Prepare for, and potentially attend, ICSC conferences and other trade shows throughout the year.
- Coordinate with other departments to keep tenant information up to date.
Salesforce- Enter leads and deals.
- Prepare submissions for review by the Executive Vice President of Leasing and Leasing Directors for presentation to the Real Estate Committee.
- Confirm budgeted information.
Qualifications- Administrative experience in a professional setting.
- A strong team player with excellent organizational, communication, and decision-making skills.
- Strong computer skills (Microsoft Word, Excel, Outlook, and PowerPoint), including the ability to perform thorough research online.
- Familiarity with Salesforce and Yardi is a plus.
- Ability to create, manipulate, and maintain databases.
- Ability to organize and manage multiple projects. Strong attention to detail, time management, and personal initiative are required.
- Ability to maintain confidential information.
- Self-sufficient and able to work independently.
- Able to work well with all levels of the organization.
- Able to adapt quickly to new work assignments and situations.
What We Offer- Competitive pay
- Health, dental, and vision insurance
- Life Insurance, Short and Long Term Disability
- 401(k) with company match
- Paid time off and holidays
- The stability and culture of a family-owned company with more than 80 years in the business
Big V Property Group is an equal opportunity employer.
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