Resource Planner I - Maui

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company. Our employees are committed to the companys foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: This position will remain open until filled. Early applications are highly encouraged.

BRIEF POSTING DESCRIPTION: The M ZB RESOURCE PLANNING Department of the P OPERATIONS PLANNING & CONSTRUCTION MANAGEMENT Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION: Provides Transmission & Distribution Operations division technical and analytical support on evaluation and processing of contractor invoices, and management of SAP databases & field inspections.

• Technically Completes (TECO) work orders in SAP to ensure prompt billing and reimbursement and accurate information on status of work order completion.
• Maximizes T&D crew daily work schedules ensuring compliance with all applicable safety, regulatory, and legal requirements.

ESSENTIAL FUNCTIONS:

• Plans, schedules, and coordinates customer service installations.
• Schedules jobs with customers, external vendors, and internal providers.
• Maintains and updates schedule to ensure timely completion of work.
• Collaborates with multiple internal & external parties to ensure work is completed safely and efficiently.
• Planning includes researching and identifying outstanding system deficiencies, reviewing job designs, writing work procedures, preparing purchase requisitions, coordinating outside services, and reserving materials needed to accomplish the job.
• Scheduling includes estimating job duration and manpower requirements with emphasis on safety and efficiency.
• Compliance with all appropriate documentation systems (SAP, etc.) and collaboration with multiple departments and divisions to ensure work performed is in compliance with company, legal, & regulatory policies.
• Manages the end-to-end Service Entry Sheet (SES) process for resource planners, enabling accurate and timely contractor payments aligned with Finance and Business Close standards.
• Partners cross-functionally with Purchasing and Resource Planning to review and approve price adjustments efficiently.
• Ensures timely and accurate closure of field work orders in SAP. The role involves validating completed field activities, resolving data discrepancies, and coordinating with field personnel and other departments to ensure readiness for invoicing and financial closure.
• TECO of work orders directly impacts T&D Operations, SMO, System Operations, T&D Engineering, Program/Project Managers, Power Connections (CED), Asset Management, Wildfire Mitigation/Resiliency, Joint Pole, PIE, EOT, Warehouse/Stores, Commercial Client Services (CCS), Community Relations, Maintenance Engineers, Vegetation, Purchasing, Construction Management (CPM), GIS/GADOPS, Permitting, & Land & Rights.
• Develops and maintains data reporting systems and dashboards across platforms including T&D Packages SharePoint (MMW) and SAP.
• Analyzes and tracks field inspection data to generate actionable performance insights.
• Manages sensitive company information with discretion while compiling, interpreting, and presenting data to support decision-making, audit reviews, and continuous improvement initiatives.
• Leverages data analytics to assess job performance trends - scheduled, completed, and cancelled - driving operational efficiency and cost reduction across Energy Delivery.
• Develops and presents cost studies and performance dashboards comparing cancelled versus scheduled work, and benchmarks CID/Engineering productivity against pole maintenance programs to support continuous improvement and strategic planning.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Thorough knowledge of business office procedures and methods for a medium size organization.
• Experience in construction or similar industry a plus.
• Basic knowledge of electrical utility or similar type industry preferred.
• Familiar with or willing to learn to read and understand construction drawings and standards.
• Basic knowledge of electrical drawings preferred.
• Basic knowledge of best practices in planning, scheduling, and coordinating work across multiple areas.
• Familiar with or willing to learn applicable state and federal regulations/permits, laws, and codes.
• Knowledge of scheduled and unscheduled maintenance processes, inventory control, and safety regulations.
• Basic knowledge estimating, planning, or scheduling construction, maintenance or operations activities highly desirable.
• Working knowledge of personal computers and/or mainframe systems and related software applications such as; spreadsheets, word processing, etc.
• Working knowledge of electrical utility transmission and distributions system facilities and equipment, acceptable work practices, and safety requirements desirable.

Skills Requirements

• Strong interpersonal skills to effectively deal with a variety of individuals.
• Strong organizational and administrative skills - experience leading work projects or elements of work projects a plus.
• Demonstrated strong communication and organizational skills to support internal teams and external clients with timely, accurate information to keep projects on track.
• Strong problem solving and critical thinking skills.
• Demonstrated accountability by owning decisions and actions, proactively correcting mistakes and maintaining trustworthiness in professional interactions.
• Works independently and manage tasks proactively with little to no supervisory oversight.
• Excellent written, oral and presentation skills in order to effectively communicate with all levels of the organization, which often includes dealing with sensitive, difficult or confrontational issues.
• Ability to creates and conduct effective presentations and reports using office equipment, personal computers and related software applications.
• Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
• Must have or be able to qualify for a State of Hawaii drivers license.
• Must meet the standards for driving positions stated in the Hiring Standards for Driving Positions policy. These standards may be adjusted periodically to meet business and safety objectives.
• Ability to handle difficult and/or sensitive matters and materials discreetly using tact, and professionally.

Experience Requirements

• Several years (3-5) of general administrative support role is preferred; equivalent experience in support roles involving scheduling, data entry, and MS Office may be substitute.
• Experience using Computerized Maintenance Management System (CMMS) software like SAP PM, Maximo, or similar a plus.
• A few years (1-3) experience working in a maintenance or facilities management organization.
• A few years (2+) years experience in the estimating, planning, or scheduling of construction, maintenance or operations activities preferably related to utility facilities or equipment preferred.
• Experience in project management a plus.
• A two year degree in Business Administration, Industrial Technology or similar may be substituted for up to 2 years of experience.

Role: Professional Number of Vacancies: 1 Location: Kahului - Maui Hiring Range: The hiring range for the Resource Planner I [Req ID 10313] position is $66,000.00 to $82,500.00. The person selected will be placed according to his/her skills and qualifications.

About Hawaiian Electric Companies Hawaiian Electric Companies provide electricity and services to 95 percent of the states 1.4 million residents. The company is also one of the states leading employers and a major contributor and supporter of community and educational programs. The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come.

Visit us at http://hawaiianelectric.com. Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification By submitting an application for the position, candidates:

1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light ("Company") are Hawaii Public Utilities Commission ("PUC") regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUCs Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation. In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.

• Affiliate is defined as "any person or entity that possesses an affiliate interest in a utility as defined by section 269-19.5, Hawaii Revised Statutes ("HRS"), including a utilitys parent holding company, except as otherwise provided by HRS section 269-19.5(h)."
• Affiliate-Related Entity is defined as "a third party that provides electricity-related services in a regulated utilitys service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge."

For a current list of all Affiliates and Affiliate-Related Entities, please see: https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.