Resource Manager

Resource Manager

Salary

$0.00 Semi-Monthly

Location

200 William R. Harvey Way, Hampton, VA 23668

Job Type

Full-Time

Department

School of Journalism and Communicat

Opening Date

06/09/2026

• Description
• Benefits

Description

Hampton Universitys Scripps Howard School of Journalism & Communications Resource Manager supports the

administrative, organizational and clerical activities of the Office of the Dean. The Resource Manager serves as office

manager for the Office of the Dean and is responsible for providing intermediate to advanced administrative support,

as well as the management of the Deans calendar, procurement of office supplies, submission of expense reports

and invoices, travel arrangements, event planning and other matters assigned by the Dean or Assistant Dean.

Examples of Duties

Administrative Duties

• Perform general office/administrative tasks such as preparing correspondence for Deans signature; writing

and composing grammatically correct memoranda; collating and assembling documents; accepting and

delivering interdepartmental correspondence and other documents across campus, photocopying / emailing

correspondence and reports.

• Preparing requisitions in coordination with Assistant Dean.
• Use principles of good customer service to answer telephone, screen, direct calls, take and relay messages

accurately and provide adequate information to callers.

• Schedule appointments, coordinate meetings, maintain the school calendar both manually and

electronically.

• Provide daily schedule to Dean at the beginning of each day.
• Record and distribute minutes in designated meetings (e.g. monthly faculty meetings).
• Operate a computer to view, enter, edit, format, revise, print, process and distribute information; plan,

create and produce a variety of written materials such as forms, correspondence, manuals, contracts,

agreements, lists, charts, reports, records, schedules, templates, flyers, collateral materials and other

documents of similar complexity.

• Prepare travel arrangements and appropriate documents for approval.
• Plan and organize school events in coordination with Dean, Assistant Dean, assigned faculty and students.

Office Management

• Act as first point of contact for visitors, including ensuring they are welcomed and directed to the correct

location for meetings. (Provide parking passes for visitors, as needed)

• Manage booking of the Robert P. Scripps Auditorium and other school facilities (e.g. classrooms).
• Monitor and maintain office equipment, monitor the availability of supplies and order as needed, control

inventory relevant to reception area, order supplies by submitting requisitions or ordering electronically,

preparing budget transfers as needed.

• Keep office space and reception area organized and orderly.

Record Keeping

• Establish, maintain, and update electronic and physical files, records, accounts and other information as

needed to support and document functional operations and activities.

• Set up and maintain follow-up files.

Student Interactions

• Act as first point of contact with students in completing forms.
• Assign tasks as necessary for work study students.

Other Duties

• Adhere to all University policies and procedures related to faculty and staff conduct.
• Maintain consistent and punctual attendance.
• Maintain excellent verbal, written communication and organization skills.
• Work collaboratively with the school's faculty and staff.
• Additional administrative duties may be assigned as needed.

Typical Qualifications

The successful candidate must possess the following skill set:

• Excellent communication (fluent in the English language) and organizational skills.
• Ability to work independently and as part of a team.
• High energy and commitment to excellence and completion of assignments on time.
• Must possess strong verbal and written communication skills.
• Preferably media savvy and possess a general understanding of the media industry.
• Willingness to support a diverse population of students.
• Ability to work in a high energy, participatory and collegial environment, multitasking, and managing

multiple projects simultaneously and effectively.

• A collaborative and congenial attitude.
• Proficiency in Microsoft Office.
• Capability to adapt to new technologies.

Supplemental Information

• Working Hours: 8:00 am - 5:00 pm; 1 hour lunch break and additional breaks as needed.
• Bachelor's degree preferably, or equivalent with a minimum of three years administrative experience, or the

equivalent combination of education, professional training and experience

We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave.

To learn more details, visit our website: https://home.hamptonu.edu/hr/benefits/.

Employer Hampton University

Address 200 William R. Harvey Way

Hampton, Virginia, 23668

Phone 757-727-5250

Website www.hamptonu.edu