Resource Management Analyst

JOB TITLE: Resource Management Analyst 
JOB LOCATION: Hybrid 2 days a week onsite and every other Friday 
WAGE RANGE*: $30Hr to $35Hr w2 only
JOB NUMBER: 26-01628

JOB DESCRIPTION 

The Resource Management Specialist plays an integral role in supporting staffing operations across the NYSoH Program. This position is responsible for coordinating candidate activities, interview scheduling, staff onboarding and offboarding, workforce tracking, immigration-related administrative support, and resource management reporting. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, collaborative environment. Success in this role requires strong communication skills, sound judgment, and the ability to coordinate effectively with hiring managers, staffing vendors, Human Resources, and program leadership.

Candidate Tracking and Staffing Coordination

Maintain accurate candidate tracking records throughout the recruiting and selection process.
Monitor candidate submissions, interview status, feedback, offers, and anticipated start dates.
Coordinate with hiring managers and staffing vendors to facilitate timely progression of candidates through the hiring process.
Identify outstanding actions and proactively follow up to minimize delays in filling open positions.
Maintain organized staffing documentation and ensure timely updates to recruiting trackers and reports.

  
Interview Scheduling and Coordination

Coordinate interview schedules among candidates, hiring managers, and interview panel members.
Manage interview invitations, scheduling changes, and related communications.
Track interview completion and facilitate the timely collection of interview feedback.
Communicate interview outcomes and next steps to appropriate stakeholders.

  
Staff Onboarding and Offboarding

Coordinate onboarding activities for new staff, including employees and contractors.
Track onboarding requirements, documentation, background investigation status, system access requests, and anticipated start dates.
Work with internal teams and staffing vendors to resolve onboarding issues and facilitate timely starts.
Coordinate offboarding activities, including required notifications, access termination requests, and administrative documentation.
Maintain accurate records of staff arrivals, departures, and status changes.

  
Staff Tracking and Resource Management

Maintain comprehensive staffing rosters and resource tracking information across the program.
Track staff assignments, organizational alignment, employment classifications, start dates, departures, and other workforce changes.
Reconcile staffing records and identify discrepancies requiring resolution.
Coordinate with program managers and other stakeholders to ensure staffing information remains current and accurate.
Support workforce reporting, staffing forecasts, and resource planning activities.

  
Immigration Support

Provide administrative coordination for immigration-related activities involving program staff.
Track visa expiration dates, extension milestones, documentation requests, and related deadlines.
Coordinate with Human Resources, corporate immigration teams, managers, and staff to facilitate timely submission of required information.
Maintain accurate and confidential immigration tracking records.
Escalate potential delays or issues to appropriate stakeholders.
Support established corporate immigration processes without providing immigration or legal advice.

  
Reporting and Administrative Support

Prepare and maintain recurring staffing reports, dashboards, and status summaries.
Monitor staffing activities, outstanding actions, and key milestones.
Provide timely updates to Resource Management leadership and program stakeholders.
Identify opportunities to improve tracking processes, reporting accuracy, and administrative efficiency.
Maintain confidentiality and ensure appropriate handling of personnel and candidate information.

  
What You'll Need to Succeed
EducationBachelor's degree in Business Administration, Human Resources, Management, or a related field.
Equivalent combinations of education and relevant professional experience may be considered.
  

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities 

* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. Benefits offered are in accordance with applicable federal, state, and local laws and subject to change at TCM's discretion.