Residency Program Coordinator Fellowship Programs

Location: Indianapolis, IN

Facility: St. Vincent Hospital and Health Care Center

Department: Fellowship Programs

Schedule: 20 hours per week | Monday–Friday 8:30am – 12:30pm | Flexibility: Schedule flex allowed in order to accommodate all required key program meetings and events outside of standard hours.

• Lead the residency recruitment lifecycle from initial screening through interview coordination and final rank list selection to secure top-tier medical talent for the program.
• Streamline clinical and educational operations by managing complex rotation schedules, lectures, and faculty meetings to ensure a seamless day-to-day experience for residents.
• Safeguard program compliance and longevity by meticulously maintaining highly confidential personnel records, curriculum logs, and accreditation documentation.
• Produce high-impact educational events and recruitment functions that elevate the program's visibility and foster a collaborative, supportive learning community.

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

• Experience: 4+ years of professional experience in administration, office management, or program coordination.
• Technical Skills: Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar).
• Industry Background: Previous experience working within a clinical or academic environment.

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

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Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.