Careerscape is recruiting on behalf of our client for a full-time, fully remote Interview Scheduling Specialist based in Texas. This is a great entry point into the recruiting world, where you will be the first point of contact for candidates and hiring teams, keeping interviews organized and on schedule from start to finish.
The day-to-day is fast-paced, people-focused, and highly organized. You will spend your time coordinating calendars, communicating with candidates, and solving scheduling puzzles. Someone who is friendly, dependable, detail-oriented, and comfortable working independently from home will thrive in this role.
Responsibilities
- Coordinate and schedule interviews between candidates, recruiters, and hiring managers
- Manage multiple calendars and resolve scheduling conflicts quickly
- Send clear, professional interview invitations, confirmations, and reminders
- Provide candidates with a welcoming, positive experience through every step of scheduling
- Update and maintain candidate records in the applicant tracking system
- Reschedule or cancel interviews as needed and notify all parties promptly
- Share interview details, instructions, and virtual meeting links with participants
- Partner with recruiters to understand hiring priorities and adjust schedules accordingly
- Track scheduling metrics and flag bottlenecks or delays to the recruiting team
- Maintain confidentiality of candidate and company information
Requirements
- High school diploma or equivalent required; associate or bachelor's degree preferred
- 0-1 years of experience in scheduling, administrative support, customer service, or recruiting coordination
- Excellent written and verbal communication skills
- Strong organizational skills with great attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Comfortable using calendar tools such as Google Calendar or Outlook
- Reliable high-speed internet and a quiet home workspace
- Ability to work independently and meet deadlines while working remotely
- Resident of Texas with availability during standard business hours
Benefits
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off and paid holidays
- 100% remote work from home
- Home office equipment provided
- Paid training and onboarding
- Career growth into recruiting coordinator and recruiter roles
- Flexible, supportive team culture
- Employee wellness resources