| Location | Nashville, TN |
Job Information
State of Tennessee Job Information
Opening Date/Time09/01/2026 12:00AM Central TimeClosing Date/Time09/14/2026 11:59PM Central TimeSalary (Monthly)$5,100.00 - $6,373.00Salary (Annually)$61,200.00 - $76,476.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentTransportation
LOCATION OF (3) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, DAVIDSON COUNTY
These positions are in the Local Programs and Community Investments Division - Local Programs - Reimbursement and Invoicing Section.
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These positions have a starting salary of $5,119 monthly/$61,428 annually.
These positions have a hybrid work schedule of three days in the office and two days working from home.
Qualifications
Education and Experience:
An associate or bachelor's degree in a related field of study and three (3) years of demonstrated competency in a related technical discipline.
OR
Education equivalent to graduation from high school and five (5) years of demonstrated competency in a related technical discipline.
Necessary Special Qualifications
Some positions within this classification may require candidates possess and maintain a Class D driver's license valid to operate vehicles in the State of Tennessee
Some positions within this classification may require candidates to possess and maintain, or obtain at their own expense and within 11 months of hire or promotion to this classification, a Class A Commercial Driver's License with an N endorsement without a Code O restriction (Code 52 restriction is allowable) that is valid in the State of Tennessee.
KNOWLEDGE, SKILLS, ABILITIES, and COMPETENCIES
Knowledge of the Tennessee Manual on Uniform Traffic Control Devices (MUTCD)
Knowledgeable in laboratory safety procedures
Knowledgeable in required environmental procedures
Knowledgeable in administering contracts
Skilled in report and form writing
Highly skilled in the use of objective thinking by focusing on relevant details and weighing the outcomes of different options to make decisions and resolve issues.
Ability to communicate effectively
Ability to follow verbal and written instructions
Ability to use computers and applicable programs, applications, and systems
Ability to recognize and take precaution for potential hazards
Ability to maintain effective work relationships with individual and groups, both internal and external
Ability to provide tailored instruction and teaching methods that accommodate the differing learning styles of others
Ability to analyze a process and offer actionable feedback on how to improve the process effectiveness, quality, and efficiency
Ability to effectively manage multiple tasks simultaneously
Ability to set and manage timelines and priorities to complete the work that has been assigned
Ability to provide strong customer service to internal and external customers.
Conditions of Employment
Where a position requires a CDL, you must pass a drug test prior to employment. Commercial drivers and safety impact employees will be subject to additional drug and alcohol testing during employment.
Incorporating overtime, weekends, and night shifts into their schedules as work schedules dictate
Extended durations outdoors in extreme weather conditions
Working in and around construction and vehicular traffic
Walking on uneven terrain
Climbing ladders and construction scaffolding
Carrying equipment and samples in excess of 25 pounds
Driving long distances are required as part of daily duties
Performing work in which personal protective equipment will be required to be worn
Overview
The Reimbursement and Invoicing Technical Coordinator 1 provides financial oversight and processing expertise for the Bureau of Planning. This position collaborates with local agencies and other entities so that local projects financial matters are processed consistently, accurately, and in accordance with federal and state requirements. The Reimbursement and Invoicing Technical Coordinator 1 coordinates with other Teams within the Bureau of Planning to ensure local projects invoices and reimbursements are processed efficiently and effectively.
The Reimbursement and Invoicing Technical Coordinator 1 ensures Department policies, technical guidance, invoicing and reimbursement guidelines, and procedures are incorporated into the Bureau of Plannings activities. This position must effectively articulate invoicing and reimbursement concepts through mentoring and collaborating as part of a matrix organization.
Responsibilities
Support the Bureau of Plannings Divisions and Teams and the efficient delivery of local agencies work programs by managing invoice reviews and reimbursements, so they occur within required timeframes.
Coordinate directly with local agencies and other entities throughout the project delivery process regarding all invoicing and reimbursement activities.
Enter project information accurately into Edison to create local agency projects in TDOTs project scheduling system. Enter financial data accurately for each invoice into Invoice Tracker, Check Tracker, Money Tracker, TDOTs project scheduling system, and the Local Programs Sections program spreadsheets.
Review invoices to ensure all information on the coversheet is correct, ensure the mathematics are correct in the invoice, check the signatures, verify the overhead rate, and submit the invoice and backup documentation to the Local Programs Administration Team, the State Aid and Bridge Grant Section, or the Community Investments Section, as applicable.
Integrate Quality Management into all deliverables to ensure invoices are in compliance with the Code of Federal Regulation and all applicable State of Tennessee statutes.
Independently perform record checks and assist with the retention of records for invoices and reimbursements per the TDOT records retention policy.
Lead the Federal Funding Accountability and Transparency Act (FFATA) reporting in coordination with the Bureau of Administrations Program Development and Administration Division and the Local Programs Administration Team. Complete reports in the Federal Subaward Reporting System (FSRS).
Remain current on Federal and State invoicing and reimbursement requirements. Assist in updating the TDOT invoicing and reimbursement policies and procedures and delivering training to the Bureau of Planning staff.
Provide exceptional customer service to project stakeholders by facilitating the incorporation of invoicing and reimbursement requirements throughout the project delivery process, ensuring financial information is easily accessible and organized, exercising effective listening skills, and communicating effectively.