Regulatory Operations Manager (51598)

Who We Are:

Platinum Dermatology Partners is a network of high-quality dermatology clinics that focus on collaborative and innovative ideas to drive growth. We offer general dermatology, cosmetic, medical, plastic surgery, and cancer screening treatments. We have over 120 clinics, over 350 providers, and more than 2200 employees in clinics across Texas, Arizona, California, Nevada, and Florida. We are a rapidly growing company that allows our doctors to focus on providing exceptional care without worrying about the operational side of the business. Our core values focus on collaboration, ownership, respect, excellence, authenticity, and integrity. Our purpose is to empower the practice of exceptional dermatology.

Company Conformance Statements:

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers, and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Position Summary

The Regulatory Operations Manager is responsible for managing, coordinating, and ensuring compliance with all facility-related regulatory licenses and permits required for clinical and operational functions. This role oversees regulatory filings across multiple jurisdictions and ensures timely submission, renewal, and maintenance of all required licensing documentation. The Regulatory Operations Manager works closely with internal stakeholders, regulatory agencies, and operations to ensure organizational readiness and compliance with federal, state, and local regulations.

Key Responsibilities:

Licensing & Permit Management

• Ensure all facility-related licenses, certifications, and permits remain active, current, and in full compliance with applicable regulations.
• Manage the preparation, submission, and renewal of the following (including but not limited to)
• CLIA LicensesState Laboratory Licenses
• Health Care Clinic Establishment Permits
• Board of Barbering & Cosmetology Facility Licenses
• Environmental Health Permits, including EPA and Hazardous Materials Permits
• Business Licenses
• Fictitious Name / DBA Permits
• Radiology Permits / Laser Licenses
• Alarm Permits
• Any additional federal, state, county, or municipal permits required to operate facilities
• OSHA Compliance Requirements (facility safety standards, reporting obligations, injury/illness logs, required trainings)
• Build a tracking system to track regulatory deadlines and maintain a centralized repository

Compliance & Regulatory Oversight

• Monitor evolving regulatory requirements to ensure organizational practices remain aligned with federal, state, and local laws.
• Serve as the point of contact for regulatory agencies and oversee site inspections or requests for information.
• Work cross-functionally with clinical operations, compliance, legal, HR, and clinic teams.
• Implement Bloodborne pathogens training program.
• Ensure OSHA compliance, including workplace safety standards, hazard communication protocols, injury/illness reporting), and required employee safety training.

Qualifications:

Required:

• Bachelor's degree in business administration, healthcare administration, public health, or a related field
• 5+ years of experience in regulatory operations, healthcare compliance, licensing management, or a closely related role
• Experience handling clinic permits, licensing, and CLIA inspections
• Strong understanding of federal, state, and local regulatory requirements related to healthcare operations
• Proven experience preparing and submitting regulatory applications and renewals
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple deadlines and work across diverse teams
• Excellent verbal and written communication skills
• Ability to travel

Preferred:

• Experience working within multi-site healthcare environments
• Familiarity with regulatory portals and online submission systems used by state and federal agencies

Core Competencies:

• Regulatory & Compliance Expertise
• Licensing and CLIA Inspections
• Critical Thinking & Problem Solving
• Cross-functional Collaboration
• Attention to Detail
• Process Development & Continuous Improvement
• Project Management
• Accountability & Ownership

Our competitive benefits package includes the following:

• Medical, Dental, and Vision insurance
• Short-term/Long-term disability
• Life and other voluntary plans
• 401(k) plan
• Employee Referral Program
• Paid Time-Off
• Company-Paid Holidays

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Physical Requirements: Must possess manual dexterity to operate office machines including computer and calculator; stooping and bending to handle files and supplies; and mobility to complete errands or deliveries. Includes handling of sharps and chemicals. Multiple staff demands and deadlines can trigger stress.

Equal Employment Opportunity:

Platinum Dermatology Partners is committed to a policy of equal employment opportunities for applicants and Employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, The Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, the California Fair Employment and Housing Act, and all other applicable state and federal laws.

Platinum Dermatology Partners does not permit discrimination of any type against an employee because of any of the following legally protected characteristics: gender, race, color, religion, country of origin, mental disability, physical disability, marital status, gender identity, gender expression, ancestry, genetic information, medical condition, age, sexual orientation, or pregnancy.

Please note, that any offer of employment is contingent on the successful completion of pre-employment background checks.

No phone calls or agencies, please.

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