Regulation and Enforcement Administrative Specialist
Salary
$35,000.00 - $42,856.00 Annually
Location
25 - HINDS COUNTY, MS
Job Type
Full-Time
Job Number
9025-0111-20260526H
Department
0111 - SECRETARY OF STATE
Opening Date
05/27/2026
Closing Date
6/1/2026 11:59 PM Central
Agency Minimum Salary
$35,000.00
Agency Maximum Salary
$42,856.00
About the Agency
The Office of the Mississippi Secretary of State is dedicated to being both a service and information agency. Areas of service at the Secretary of State's Office are Communications & Publications, Elections & Voting, Policy & Research, Business Services, Regulation & Enforcement, Charities, Public Lands, Securities, and External Affairs. In addition, the agency employs executive and administrative staff which help oversee the various functions of the office.
About the Position
This position is a primary point of contact for all scrap metal registrations and cemetery annual reports. The candidate will be the secondary point of contact for administrative procedures rule filings, athlete agent applications, notary and service of process duties. The candidate will be expected to learn several proprietary data entry software programs and will process incoming rules, reports, and applications with great attention to detail. Duties include but are not limited to: • Learn and use the Agency's proprietary Administrative Bulletin and Code, Star, and Athlete Agent databases, including entry of all rule filings, code uploads, cemetery reports, and athlete agent registrations. • Learn and use LeadsOnline to process scrap metal registrations. • Familiarize himself or herself with the Mississippi statutes and rules for administrative procedures, perpetual care cemeteries, athlete agents, notary, and scrap metal dealer registrations. • Answer questions from the public and other agencies in regards to administrative procedures, perpetual care cemeteries, athlete agents, notary, service of process, and scrap metal dealer registrations • Serve as the main administrative contact for the Division (answering phones, completing purchase requests, etc.) • Complete special projects as assigned by Directors and Assistant Secretary of State.
What youll need to be Successful
Ability to meet deadlines and work within a team. Ability to set priorities and manage multiple responsibilities at once.
Preferred Qualifications
Typically requires High School Diploma or equivalent and 3-5 years of experience. Agency preferred qualifications: basic computer skills including a working knowledge of Microsoft Office software. • State government experience • Data entry experience • Customer service experience • Experience in legal-related work
No available description
Health/Prescription Insurance
Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits.
Wellness Benefits
Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible.
Life Insurance
All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices.
Optional Insurances
Many agencies offer discounted premiums for dental, vision, and cancer insurance.
Flexible Spending Accounts
Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes.
Paid Personal Leave and Sick Leave
Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually.
Military Leave
In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training.
Holidays
Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends.
Retirement Programs
The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at http://www.pers.state.ms.us
Deferred Compensation
State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation.
State Credit Union
All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call 601.948.8191.
Tuition Reimbursement
Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields.
Career Development and Training
The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment.
Promotional Opportunities
Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met.
Career Ladders
Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency.
01
How many years of experience do you have? (Refer to the job posting for an explanation of related experience.)
02
What is the highest level of education (or semester hours of college) you have completed?
Required Question
Employer State of Mississippi
Address 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201
Phone 601-359-1406
601-359-1406