Registrar- Specialty Clerk

Registrar- Specialty Clerk JobID: 532 Position Type: Secretarial/Clerical/Specialty ClerkDate Posted: 9/22/2026Location: Inspired Vision Elementary Additional Information: Show/HideTITLE: Specialty Clerk DUTY DAYS: 225 days QUALIFICATIONS: High School diploma or GED, 3-5 years clerical/filing in a school environment, secretarial and computer skills (i.e., keyboarding, faxing, copiers, 10-key, handle school correspondence, records, forms and reports, receive, sort, and distribute mail, basic accounting principles, excel and word, effective communication, and interpersonal skills, experience in specific areas such as Special Education, PEIMS, ESL, etc REPORTS TO: Departmental Administrator JOB GOAL: To assist in the efficiency of the day-to-day operations of the department or campus PAY GRADE: Clerk salary scale FLSA: Non-Exempt PERFORMANCE RESPONSIBILITIES: Answer the school phones promptly, take detailed messages as necessary and direct callsEffectively communicate with parents and staff on school mattersMaintain a friendly attitude with parents and staffReceive calls and visitors to the school office, answer questions and refer to theappropriate school staffPerform receptionist, secretarial and administrative support duties for the assigned staff membersWrite and distribute student and staff bulletinsResponsible for incoming, outgoing, and interoffice mail, notices, memos, directives, etc.Assists in keeping school attendance records, and record reasons for absencesIssue slips and passes to students as appropriateAssists in maintaining the scheduled use of school facilitiesAssists in keeping the school calendarAssists in ensuring safety of studentsNotify Maintenance Department of necessary repairsEstablish and maintain school recordkeeping and filing systemsContact students and parents and make appointmentsAssists in maintaining school accounting records, including substitute teacher and classified employee timecardsAssists in maintaining student records and processing enrollments and transfersAdheres to requirements for confidentiality regarding student records; discreetly handleinformation pertaining to staff, parents, and students that could be of a sensitive natureAttends all mandatory meetings and training programs Participates in professional growth activities when requestedAssists in orientation of new teachers or substitute teachers to school proceduresAssemble and distribute various testing materials and informationReceive students sent to school office and process appropriatelyCollect monies, issue receipts, prepare deposits for the District Business OfficeReceive and distribute mail to the appropriate peopleOperate a variety of office equipment including a computer, input and retrieve data andtext, organize and maintain disc storage and filingSecretarial standards, methods, and procedures, including business letter writing and basic report preparationAssists in Organizing office workflow to meet deadlinesTrain and supervise others in school office staff functionsLearn pertinent policies and procedures for the district and apply them with good judgmentUnderstand the organization and operation of the district and of outside agenciesas necessary to assume assigned responsibilitiesPerforms such other duties as assigned by the Special Education Director or Chief Education Officer and Superintendent. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Frequent districtwide travel; occasional statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress