Registrar

Job Description

The University of Indianapolis is seeking a collaborative and innovative leader to serve as our next Registrar. In this vital role, you will be a champion for both students and faculty, working closely with the Associate Provost and collegiate deans to support the university's instructional mission. The Registrar oversees all core operations of the Office of the Registrar, ensuring the integrity and efficiency of student records, class scheduling, and academic policy implementation. This position offers a unique opportunity to shape the student experience by maintaining the undergraduate catalog, managing the degree audit system, and driving continuous process improvements through the strategic use of technology and student information systems.

We are looking for a dynamic professional with significant leadership experience in higher education administration, particularly within a registrar's office. The ideal candidate will bring high-level analytical and organizational skills, a proven record of collaborative leadership, and a deep understanding of FERPA, NCAA compliance, and complex academic regulations. If you are passionate about data stewardship, empowering your staff, and playing a central role in academic policy and curriculum administration, we invite you to apply and contribute to the diverse and thriving community at the University of Indianapolis.

REQUIREMENTS/MINIMUM QUALIFICATIONS:  

Experience:

• Significant leadership experience in a registrar's office or closely associated curricular or administrative office.
• High-level conceptual, analytical, and organizational skills. 
• A demonstrated record of leadership.
• Innovative and process improvement oriented. In-depth knowledge of integrated student information systems and curriculum. 
• Excellent oral and written communication skills and the ability to work effectively and collaboratively with multiple and diverse constituent groups. 

Education:

• Bachelor’s degree required; master’s degree preferred.   

Licenses/Certifications/Credentials:

• Familiarity with Ellucian Banner software and/or other student information system software, degree auditing systems, and higher-level statistical skills are highly desirable.

SUPERVISORY RESPONSIBILITIES:

• The Registrar oversees all operations of the Office of the Registrar and its staff.

ESSENTIAL FUNCTIONS:

• Serves on Academic Affairs Team and reports to the Associate Provost and is closely associated with the deans of each college/school.
• Oversees all functions of the Office of the Registrar, including:  registration, creating the schedule of classes, instructional space assignment, and the creation/administration of the academic calendar.
• Data steward for student records in compliance with FERPA; manages student record administration to maximize efficiency and utility in compliance with state and federal regulations; ensures the security and integrity of student records via access and training.
• Creates and maintains the annual undergraduate catalog; maintains inventory of undergraduate curriculum guides; maintains degree audit system.
• Consults with academic departments and university wide on academic policy and curricular issues.
• Serves on faculty committees, university committees and administrative councils and plays a central role in advising on matters of academic policy and curriculum administration.
• Oversees the internal and external reporting functions/business intelligence creation of the Office of the Registrar.
• Collaborates with administrators, deans, faculty, IT and advisors to facilitate and improve services to students and faculty; provides leadership and develops appropriate recommendations for the implementation of related technology applications in support of enhanced services offered by the Office of the Registrar.
• Serves as the academic compliance contact for the NCAA rules and regulations in collaboration with the Athletics Office.
• Processes and communicates academic action and ineligibility reports at the end of Semester I, Semester II, and Summer Session.
• Serves as the back-up SCO for veteran affairs enrollment management.
• Principle in hiring, staff training and supervision, budget, technology, and planning for the Office of the Registrar.
• Assists in Commencement planning.
• Represents the university on statewide, regional and/or national committees and organizations as appropriate/available.
• Other duties as assigned by the Associate Provost.

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, comprehensive teaching university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.   

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.   

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX. 

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.