Anticipated Start Date: Immediately
Reports to: Registrar
Department: Academic
Classification: Full-Time
Job Summary: Assistant Registrar will play a crucial role in supporting the registrar''s office in managing student records, academic schedules, and other administrative tasks. This position requires a strong commitment to accuracy, excellent communication skills, and the ability to collaborate effectively with various stakeholders within the institution.
Primary Responsibilities:
- Student Records Management:
- Maintain accurate and up-to-date student records in compliance with institutional policies and regulatory requirements.
- Process student registrations, withdrawals, and other related transactions.
- Ensure the confidentiality and security of student information.
- Academic Scheduling:
- Assist in coordinating and implementing academic schedules, including class assignments, room allocations, and exam schedules.
- Collaborate with academic departments to resolve scheduling conflicts and ensure optimal use of resources.
- Enrollment Support:
- Provide support to students during the enrollment process, addressing inquiries and guiding them through registration procedures.
- Collaborate with academic advisors to ensure students are on track with their academic requirements.
- Data Analysis and Reporting:
- Compile and analyze data related to student enrollment, retention, and academic performance.
- Generate regular reports for internal and external stakeholders.
- Collaboration:
- Work closely with other administrative departments, faculty, and staff to streamline processes and improve overall efficiency.
- Collaborate with IT teams to ensure the functionality and integration of student information systems.
- Policy and Assessment Compliance:
- Stay informed about changes in academic policies, regulations, assessment and accreditation requirements.
- Assist in the development and implementation of policies related to student records and academic administration.
- Assist in the maintaining and collecting institutional assessment.
- Customer Service:
- Provide excellent customer service to students, faculty, and staff, addressing inquiries and concerns in a timely and professional manner.
- Training and Development:
- Conduct training sessions for staff and faculty on registration procedures, academic policies, and the use of relevant systems.
- Teaching:
- Depending on qualifications, teaching load may be included.
Qualifications:
- Completed Bachelor''s degree desired.
- Previous experience in academic administration or registrar''s office preferred.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Proficiency in relevant computer applications and student information systems.
- Knowledge of academic policies and regulations.
- Ability to adapt to changing priorities and work collaboratively in a fast-paced environment.
Application Process: Please submit the following documents to Jared Leinen at jaleinen@york.edu.
- Resume
- Three or more appropriate references who may be contacted
- Statement of Faith