Regional Financial Success Coordinator

You'll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet Recognition consecutively since 2006.

And you'll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide.

Magnet: Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as a Magnet-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting. Click here to learn more!

Regional Financial Success Coordinator

PMO / OPERATIONS - 100.8732 (BILLINGS CLINIC N 27TH ST BUILDING)

req12827

Shift: Day

Employment Status: Full-Time (.75 or greater)

Hours per Pay Period: 1.00 = 80 hours every two weeks (Exempt)

Starting Wage DOE: $42.96 - $53.70

This position involves up to 25% travel.

The Regional Financial Success Coordinator serves as a key support resource for regional financial, revenue cycle, and third-party information systems. This position partners with regional leaders, affiliate sites, end-users, IT teams, and vendors to support system functionality, issue resolution, user education, process improvement, and service continuity.

This role helps ensure regional financial systems and workflows are supported in a timely, consistent, and customer-focused manner. The Coordinator translates user needs into clear support requests, communicates technical information in understandable terms, tracks and escalates issues as appropriate, and supports end-users through system changes, upgrades, training, and ongoing operational needs.

The position is responsible for building strong working relationships across regional and affiliate sites while promoting effective communication, timely follow-up, documentation, and continuous improvement. This role supports operational efficiency, user satisfaction, and alignment between regional business needs and technology support resources.

Essential Job Functions

• Maintains compliance with organizational, departmental, and regulatory standards, including safety, confidentiality, privacy, information security, and job performance expectations.
• Serves as a primary support liaison for regional financial, revenue cycle, and third-party information systems, providing timely communication, coordination, follow-up, and service support to leaders, departments, and end-users.
• Provides consistent support for assigned systems by responding to user questions, troubleshooting issues, documenting concerns, and coordinating resolution with appropriate IT, vendor, or operational resources.
• Acts as a liaison between regional end-users, IT teams, vendors, and operational leaders to communicate system needs, workflow concerns, service issues, and enhancement opportunities.
• Tracks, documents, and reports regional system issues, ticket trends, escalation needs, project updates, customer satisfaction concerns, and follow-up actions to appropriate leaders and stakeholders.
• Identifies recurring issues, service gaps, workflow barriers, and user concerns that impact regional operations and recommends opportunities for process improvement.
• Supports implementation, upgrade, update, testing, and change management activities for assigned systems to promote smooth transitions and minimize disruption to end-users.
• Assists with quality control and user acceptance testing by verifying that system changes, updates, and workflows meet operational needs and organizational standards.
• Develops, updates, and maintains user guides, training materials, process documentation, and other resources that support consistent system use and end-user understanding.
• Coordinates and delivers user education and training related to assigned systems, workflows, updates, and process changes.
• Monitors assigned system performance, user feedback, and operational concerns to help identify potential issues and coordinate timely resolution.
• Builds and maintains collaborative relationships with regional leaders, affiliate site staff, IT teams, vendors, and other stakeholders to support responsive and customer-focused service delivery.
• Provides escalation support for urgent, recurring, high-priority, or leadership-visible financial system concerns by coordinating appropriate resources and communicating status updates through resolution.
• Participates in cross-functional projects and supports planning, timelines, communication, testing, training, and implementation activities as assigned.
• Maintains current knowledge of assigned systems, workflows, organizational processes, and industry trends through ongoing learning and professional development.
• Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Performs all other duties as assigned or as needed to meet the needs of the department/organization.

Minimum Qualifications

Education

• Bachelor's degree in Information Technology, Healthcare Informatics, Business, Healthcare Administration, Finance, Revenue Cycle, or a related field.

Experience

• Three years of experience in healthcare operations, revenue cycle, financial systems, information systems support, application support, customer support, or a related area.
• Experience supporting healthcare financial, revenue cycle, third-party, or enterprise information systems in a multi-site or regional healthcare environment, preferred.

Certifications and Licenses

• Relevant system, revenue cycle, healthcare information technology, project management, or process improvement certification preferred. Examples may include CPHIMS, PMP, revenue cycle certification, Epic, Oracle Health, Oracle, or other relevant system-specific certification.
• Current Montana driver's license and the ability to be insured to operate Billings Clinic vehicles may be required based on business need.

Ability to provide reliable home internet access and cell phone availability for remote work, communication, and system support.

Employees who are required to maintain a license or certification must ensure the license or certification remains current and in good standing.

Billings Clinic is Montana's largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.