Refile and Interfile Assistant (ADMINISTRATIVE SPECIALIST II)

Introduction

Â

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities, engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service⦠Consider joining our team! Â

This recruitment is limited to candidates willing to accept employment on a contractual basis.To apply, see the Further Instructions section below.

GRADE

STD0011

LOCATION OF POSITION

Records Management Division

7275 Waterloo Road

Jessup, MD 20794

Main Purpose of Job

This position is responsible for shelving incoming files from State agencies that are being returned following a records request (refiles) or being added to already transferred boxes at the State Records Center (interfiles). Additionally, this position supports the facilityâs incoming records transfers and outgoing records disposals as required.

POSITION DUTIES

Duties for this position include, but are not limited to:

• Insert incoming refiles and interfiles into the appropriate shelf locations.Â
• Review and inventory all incoming refiles and interfiles submitted by State agencies.Â
• Rehouse refiles and interfiles that do not fit in their original shelf locations.Â
• Support the Records Transfer Specialists by assisting in the handling of record center boxes during transfer and disposal processes at the discretion of the State Records Center Administrator.Â
• Carries out other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.Â

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.Â

Notes:Â Â Â

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.Â

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.

• Two years of experience performing warehouse work.Â
• Experience handling government records.Â
• Experience with warehouse technology, including personnel lifts and pallet jacks.Â
• Ability to work independently and multitask.Â
• Ability to work well with other team members.

LIMITATIONS ON SELECTION

This recruitment is limited to candidates willing to accept employment on a contractual basis.

SPECIAL REQUIREMENTS

1.Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

2.Must be able to lift 50lb. boxes. Â

3.Must be comfortable working at heights of 20 ft.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary, or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Â

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.

Â

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

Â

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month), may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but you will be responsible for paying the full premium for these benefits.

Â

Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Apply online by sending your resume to dgs.resumes@maryland.gov with the subject line "Refile and Interfile Assistant" in the subject line of the e-mail.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the Stateâs diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.