Referral & Marketing Coordinator - Atlantic Coast New York Veterinary Specialists - Bohemia

PetVet Care Centers'' Atlantic Coast New York Veterinary Specialists - Bohemia is currently seeking a Referral & Marketing Coordinator to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people - providing exceptional and compassionate care at every stage - for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience - every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Referral & Marketing Coordinator who builds and maintains relationships with referring veterinarians and promotes the hospital''s 24/7 emergency and specialty services to the veterinary community and the public. The role coordinates communication with referring practices, organizes continuing education classes and seminars, and represents the hospital at community events. It also assists hospital managers by reviewing marketing opportunities and coordinating veterinary recruiting details, ensures an adequate supply of current marketing materials, and organizes special events for staff and referring veterinarians as directed.

Atlantic Coast New York Veterinary Specialists in Bohemia, New York, is a leading center for compassionate, patient-centered care, combining cutting-edge medical technology with a strong commitment to teamwork and professional growth. We foster a supportive and inclusive culture where every team member's contribution is valued, and continuous learning is encouraged. Prospective candidates can look forward to joining a collaborative environment that prioritizes innovation, excellence, and making a meaningful impact in our community.

Key Responsibilities

• Builds and maintains relationships with referring veterinarians and practices through regular visits, calls, and follow-up, serving as a point of contact for referral questions and feedback.
• Conveys hospital announcements, service updates, and 24/7 emergency and specialty availability to referring veterinarians via direct mailings, email, and fax distribution.
• Tracks referral activity and referring practice information, and shares summaries and trends with hospital managers.
• Organizes monthly continuing education classes for specific clinics or specialty services as assigned.
• Assists with quarterly continuing education seminars in the local area as needed.
• Organizes hospital involvement in community events, including committee participation, transportation of marketing materials to the event, and working at the event booth.
• Assists hospital manager with reviewing and evaluating new and ongoing marketing opportunities in radio, print, and digital media.
• Assists hospital managers with veterinary recruiting, including ad placement and coordinating travel arrangements and hospitality for the interviewee.
• Coordinates clinic visits and other promotional activities for newly hired veterinarians and specialists to introduce them to referring practices.
• Orders marketing materials as directed, including pens, magnets, brochures, letterhead, and business cards, and ensures an adequate supply is on hand.
• Updates the website, brochures, and other marketing materials as directed by management.
• Handles social media postings on various platforms, including creating and scheduling content that promotes the hospital''s services, events, continuing education offerings, and team updates, as directed by management.
• Coordinates special events for staff and referring veterinarians, including holiday gifts, cards, and luncheons.
• Performs other duties as assigned by Manager.

Competencies

• Principles of marketing, public relations, and advertising.
• Relationship building with referring veterinarians and practice teams.
• Knowledge of hospital policies and procedures, and of the emergency and specialty services offered.
• Creative problem-solving.
• Positive attitude.
• Ability to work independently and manage multiple events and deadlines.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or equivalent.
• Proficiency with Excel, Powerpoint, Microsoft Word and Publisher.
• Strong customer service skills.
• Strong written and verbal communication skills.
• Team player and self-motivated.
• Willing to travel as position requires, including local travel to referring practices and events.

Preferred Skills (Nice to Have)

• One to three years of experience in marketing; veterinary or healthcare experience preferred.

Schedule: Full-Time, Day shift, Monday-Friday from 9AM-5PM

What We Offer

We care deeply about supporting our team members - professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support - including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle - a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$23-$28 USD

At PetVet Care Centers, we're committed to a Culture of Care - for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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