Recruiting Specialist

This role is focused exclusively on the front-end of the recruiting lifecycle proactively identifying, engaging, and assessing prospective talent before transitioning qualified candidates to a Talent Acquisition Partner (Recruiter) for full evaluation and selection. This role does not manage requisitions end-to-end;instead, it serves as a critical pipeline engine that ensures recruiters are consistently presented with a warm, qualified slate of candidates.

Job Title: Recruiting Specialist
Location: 100% remote
Duration: 6 Months with potential for extension

Position Summary:
The company is seeking an experienced and proactive Talent Acquisition Sourcing Specialist to join our global Talent Acquisition team on a contract basis. This role is focused exclusively on the front-end of the recruiting lifecycle proactively identifying, engaging, and assessing prospective talent before transitioning qualified candidates to a Talent Acquisition Partner (Recruiter) for full evaluation and selection.
The ideal candidate is a creative, data-driven sourcer who thrives on building pipelines, mapping competitive talent landscapes, and engaging passive candidates. This role does not manage requisitions end-to-end;instead, it serves as a critical pipeline engine that ensures recruiters are consistently presented with a warm, qualified slate of candidates.

Key Responsibilities
Proactive Sourcing & Pipeline Development
Develop and execute targeted sourcing strategies to identify passive and active candidates for assigned roles and talent pools
Leverage multiple sourcing channels including LinkedIn Recruiter, Boolean search, professional networks, industry forums, social media, and internal databases (CRM/ATS)
Build and maintain talent pipelines for current and anticipated hiring needs in partnership with assigned Talent Acquisition Partners
Map competitive talent landscapes and identify talent pools within key competitor organizations and relevant industries
Candidate Engagement & Screening
Conduct initial outreach and engagement with prospective candidates to generate interest in Client s opportunities
Perform preliminary phone screens to assess basic qualifications, interest level, availability, and compensation expectations
Clearly and compellingly communicate the Client employer brand and Employee Value Proposition (EVP) to potential candidates
Document candidate interactions, assessments, and pipeline data accurately within the ATS (Workday) and CRM tools
Recruiter Handoff & Collaboration
Transition qualified, interested candidates to the Talent Acquisition Partner with a comprehensive candidate summary (background, interest drivers, availability, compensation expectations)
Collaborate closely with assigned Talent Acquisition Partners to align sourcing strategies with recruiter and hiring manager priorities
Participate in recruiting strategy meetings to understand role requirements, ideal candidate profiles, and key differentiators
Provide regular pipeline status updates and sourcing progress reports to the TA Partner and TA Lead
Market Intelligence & Insights
Maintain current knowledge of external market trends, talent availability, and competitive intelligence within relevant talent pools
Share insights on candidate sentiment, market feedback, and competitor hiring activity with the broader TA team
Contribute to diversity sourcing efforts by

• Client is seeking a detail-oriented and candidate-focused Talent Acquisition Specialist to support our global Talent Acquisition team on a contract basis. This role is focused on the applicant screening and qualification stage of the recruiting lifecycle serving as the first point of human contact for candidates who have applied to open Client s requisitions.
• The TA Specialist will conduct structured phone screens, assess baseline qualifications, and deliver a warm, professional candidate experience before transitioning qualified applicants to the assigned Talent Acquisition Partner. This role does not manage requisitions end-to-end, conduct interviews beyond initial screening, or own hiring manager relationships.

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Key Responsibilities
Applicant Screening & Qualification

• Review inbound applicants in the ATS (Workday) for assigned requisitions in partnership with the TA Partner
• Conduct structured, professional phone screens with applicants to assess:

• Basic role qualifications and relevant experience
• Interest level and motivation for the opportunity
• Availability and start date
• Compensation expectations and alignment
• Location / remote / relocation requirements

• Apply consistent screening criteria as defined by the TA Partner and/or hiring manager to ensure a fair and objective process
• Accurately document screening outcomes, candidate notes, and disposition decisions within the ATS
• Candidate Relationship & Communication
• Serve as the primary point of contact for candidates from the point of application through the screening stage
• Provide timely, professional, and transparent communication to all applicants including those who are not moving forward
• Represent and promote the Client s employer brand and Employee Value Proposition (EVP) in every candidate interaction
• Set clear expectations with candidates regarding next steps and the overall recruiting process
• Respond to candidate inquiries promptly and with a high degree of professionalism and empathy Recruiter Handoff & Collaboration
• Transition screened and qualified candidates to the assigned Talent Acquisition Partner with a clear and concise candidate summary including:

• Screening notes and qualification assessment
• Candidate interest and availability
• Compensation expectations
• Any flags or considerations for the TA Partner

• Maintain ongoing communication with assigned TA Partners on pipeline status, applicant volume, and screening outcomes
• Flag any trends in applicant quality, volume, or common disqualifiers to the TA Partner for strategic input
• ATS & Data Integrity
• Maintain accurate and up-to-date candidate records, screening dispositions, and notes in Workday ATS
• Ensure all applicant activity is logged in compliance with Client s data integrity and audit requirements
• Support reporting on applicant flow, screen-to-pass rates, and pipeline health as needed

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Key Business Partners
Talent Acquisition Partners (primary collaborator and handoff recipient)
TA Lead / TA Manager (oversight and direction)
Candidates / Applicants (primary point of contact during screening stage)
HRBPs & Hiring Managers (indirect via TA Partner only)
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Required Qualifications & Experience
0 3 years of experience in Talent Acquisition, HR, recruiting coordination, or a related customer/candidate-facing role
Demonstrated ability to conduct professional, structured conversations with candidates via phone or video
Proficiency with Workday ATS or similar applicant tracking system
Strong written and verbal communication skills with a polished, professional presence
Excellent organizational skills with the ability to manage and prioritize a high volume of applicants
High attention to detail in documentation and data entry
Ability to handle confidential candidate information with discretion
Ability to work independently with limited day-to-day supervision
BA/BS degree in Human Resources, Business, Communications, or equivalent work experience