Recruiting Specialist

Sr. Recruiting Specialist Job Description

Position Type: Full Time, Exempt        

Hours: Monday – Friday, 8:00am-5:00pm         

Reports To: VP, Human Resources

The Sr. Recruiting Specialist is responsible for managing the recruiting function, working with hiring managers to source qualified candidates to fill open positions, while providing a positive candidate experience throughout the recruitment process.

Role and Responsibilities

• Manage the full recruiting process from initial intake meetings through candidate selection, offer, and onboarding coordination with the HR team.
• Partner closely with hiring managers to understand position requirements, business needs, team dynamics, and the characteristics that define success in each role.
• Conduct thorough intake meetings that uncover not only the immediate hiring need, but also future talent needs, organizational challenges, and long-term workforce planning opportunities
• Develop sourcing strategies tailored to difficult-to-fill positions, geographic markets, and specialized roles rather than relying solely on job postings.
• Build and maintain strong talent pipelines while identifying candidates for both current openings and anticipated future opportunities.
• Create and manage job advertisements across multiple platforms and proactively source candidates through various channels.
• Screen and evaluate candidates to assess qualifications, skills, cultural fit, and long-term potential. Present well-vetted candidates to hiring managers with clear recommendations and supporting rationale.
• Schedule and coordinate interviews between candidates and hiring managers while ensuring a positive and efficient candidate experience.
• Collaborate on administering assessments to evaluate candidate skills and abilities.
• Build strong relationships with hiring managers and candidates, provide status updates, and maintain excellent communication throughout the recruiting process.
• Train managers on recruiting best practices and promote consistent hiring processes across the organization.
• Maintain accurate candidate records and reporting within the applicant tracking system (ATS).
• Support the implementation and ongoing utilization of the ADP Workforce Now Recruiting platform.
• Monitor recruiting metrics and provide data-driven insights to improve hiring outcomes, sourcing strategies, and overall recruitment effectiveness.
• Identify trends and obstacles affecting recruiting success, including compensation, leadership, culture, job design, or market conditions, and partner with leadership to develop solutions.
• Stay current on employment laws, recruiting best practices, industry trends, and legal considerations related to hiring.
• Assist with additional duties, responsibilities, and special projects as assigned.

Required Qualifications

• High School Diploma or equivalent is required
• Prior experience in Recruiting with knowledge of the screening, interviewing, and hiring process is required
• Proven success in conducting interviews using various methods (phone, video, email, in person)
• Familiarity with job boards and computer systems designed specifically for Recruiting
• Good computer skills and thorough knowledge of MS Office
• Exceptional communication, interpersonal, and decision-making skills
• Strong attention to detail and the ability to meet deadlines while multi-tasking
• Self-sufficient and comfortable working independently

Additional Preferred Qualifications

• Ability to develop creative sourcing strategies for difficult-to-fill positions and build talent pipelines for future hiring needs.
• Experience using recruiting metrics, data, and hiring trends to improve recruiting outcomes and advise hiring managers.
• Familiarity with applicant tracking systems (ATS); experience with ADP Workforce Now is a plus.
• Strong problem-solving skills with the ability to ask thoughtful questions, identify underlying hiring challenges, and recommend solutions.
• Demonstrated initiative, sound judgment, and the ability to identify candidates who are the right long-term fit for the organization.

Work environment and Physical Requirements

• The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• This position generally performs work in a typical office environment.
• This position performs in an environment prone to high levels of distraction, dealing with a wide variety of challenges, deadlines, and a varied and diverse array of people.