RECRUITING & PAYROLL SPECIALIST

We are seeking a proactive, organized, and results-driven Recruiting & Payroll Specialist to support our growing business operations. 

This position will primarily focus on recruitment and talent acquisition, while also supporting payroll administration and general HR operations. 

The ideal candidate has hands-on recruiting experience, strong candidate sourcing and screening skills, and the ability to independently manage multiple open positions while maintaining accurate payroll processes. 

We are looking for someone who takes ownership of recruiting activities, follows through on hiring priorities, and works closely with management to ensure positions are filled efficiently with qualified candidates.

Recruitment & Talent Acquisition

• Manage day-to-day recruiting activities across multiple departments and business functions.
• Work closely with hiring managers to understand staffing needs, job requirements, and hiring priorities.
• Prepare and post job openings on Indeed, LinkedIn, and other recruiting platforms.\
• Proactively source qualified candidates through job boards, resume databases, referrals, and other recruiting channels.
• Review resumes, screen applicants, and conduct initial phone interviews to evaluate qualifications, experience, and position fit.
• Coordinate interviews between candidates and hiring managers, ensuring timely communication and follow-up.
• Maintain active candidate pipelines and recruiting trackers, including application status, interview feedback, and next steps.
• Follow up with hiring managers and candidates to minimize delays throughout the recruitment process.
• Assist with reference checks, background checks, offer letters, and pre-employment requirements.
• Provide regular recruiting progress updates, including open positions, candidate pipelines, hiring status, and potential challenges.
• Identify opportunities to improve sourcing effectiveness, recruiting efficiency, and candidate quality. 

Payroll Administration 

• Support accurate and timely payroll processing using the company's payroll system.
• Review and verify employee timesheets, attendance records, overtime, bonuses, commissions, deductions, and other payroll inputs.
• Maintain accurate employee payroll records and update employee information as needed.
• Assist with resolving payroll discrepancies and responding to employee payroll inquiries.
• Support payroll reporting, audits, year-end processing, W-2 preparation, and related documentation.
• Help ensure compliance with applicable federal, state, and local payroll requirements.
• Coordinate with HR and Accounting to ensure payroll information is accurate and submitted on time.

Onboarding & HR Administration 

• Coordinate new-hire onboarding, including payroll enrollment, I-9 documentation, required employment forms, and orientation materials. 
• Maintain accurate employee records and required HR documentation.
• Support employee offboarding activities, including payroll-related documentation and final pay coordination.
• Assist with other HR administrative tasks and process improvements as needed.