Recruiting Operations Coordinator

Fieldai

Irvine, CA

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JOB DETAILS

SALARY

$60,000–$85,000 Per Year

SKILLS

Alliance/Partner Marketing, Artificial Intelligence (AI), Automation, Brand Marketing (Branding), Communication Skills, Cross-Functional, Data Quality, Detail Oriented, Diversity, Documentation, Establish Priorities, Executive Recruiting, Finance, Legal, Localization, Logistics Management, Maintain Compliance, Metrics, Onboarding, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Product Design, Project/Program Coordination, Reporting Dashboards, Risk, Robotics, Scalable System Development, Schedule Development, Scorecarding, Slack, Software Development, Software Engineering, Standard Operating Procedures (SOP), Startup, Technical Recruiting, Technical Support, Writing Skills

LOCATION

Irvine, CA

POSTED

1 day ago

Who are We?

Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.

Learn more at

Location: Irvine, CA

About the Role

FieldAI is looking for a highly organized, systems-minded, and execution-focused Recruiting Operations Coordinator to help scale world-class hiring operations across the company.

This is not a traditional scheduling-only coordinator role. We are specifically looking for someone who is a true Lever power-user and can own the operational backbone of recruiting while also delivering an exceptional candidate experience.

You will serve as the operational engine behind recruiting at FieldAI - managing complex interview coordination, optimizing ATS workflows, maintaining pristine recruiting data, and helping build scalable hiring infrastructure as we grow rapidly.

The ideal candidate thrives in high-velocity environments, obsesses over details, anticipates problems before they happen, and genuinely enjoys building efficient recruiting systems that enable teams to hire exceptional talent quickly.

This role is highly cross-functional and visible, partnering closely with recruiters, hiring managers, executives, HR, and candidates across the company.
What You'll Do
Recruiting Coordination & Candidate Experience

Own end-to-end interview scheduling across multiple teams, functions, and time zones
Coordinate complex onsite, virtual, executive, and panel interview loops with speed and precision
Deliver a high-touch, white-glove candidate experience throughout the entire journey
Manage interview logistics, travel, confirmations, candidate communications, and last-minute changes calmly and professionally
Ensure interviewers and hiring teams are fully prepared with schedules, scorecards, and interview context
Partner closely with recruiters throughout the full candidate journey and serve as a liaison between recruiting and onboarding to ensure a seamless hiring experience

ATS Ownership & Recruiting Operations

Serve as a primary owner and administrator of Lever, ensuring clean workflows, accurate data integrity, and operational excellence
Build, optimize, and maintain interview stages, workflows, templates, forms, scorecards, tags, and reporting structures, in collaboration with Recruiters
Partner with Recruiters and HR to improve ATS architecture, automation, reporting, and process scalability
Audit recruiting data regularly to maintain accuracy, compliance, and operational consistency
Identify inefficiencies and proactively implement process improvements that increase recruiter and hiring manager velocity
Support recruiting analytics, pipeline reporting, and hiring funnel visibility

Process Optimization & Program Support

Help design and operationalize scalable recruiting processes for a fast-growing organization
Coordinate debriefs, hiring calibrations, and offer approval workflows
Create and maintain recruiting documentation, playbooks, and operational SOPs
Assist with recruiting programs, onboarding coordination, employer branding initiatives, and recruiting events as needed
Partner cross-functionally with Finance, IT, Legal, and HR to support seamless hiring execution

What You Bring

2-4+ years of recruiting coordination, recruiting operations, or talent operations experience in a high-growth environment
Deep hands-on experience with Lever, including workflow management, scheduling operations, reporting, data hygiene, and ATS process optimization
Exceptional scheduling and coordination abilities across complex calendars and stakeholders
Strong operational rigor and obsessive attention to detail
Experience supporting technical recruiting teams and fast-paced hiring environments
Excellent written and verbal communication skills
Ability to prioritize dynamically and maintain composure under pressure
Strong judgment, professionalism, and candidate-facing presence
High ownership mentality with a proactive, problem-solving mindset
Comfortable working in ambiguity and building processes from scratch

What Sets You Apart

Experience supporting engineering, robotics, AI, autonomy, or deep-tech hiring
Experience at an early-stage startup or hypergrowth company
Familiarity with Google Workspace, Slack, Notion, and workflow automation tools
Experience building recruiting dashboards, reports, or operational metrics
Interest in robotics, AI, autonomous systems, or frontier technologies

$60,000 - $85,000 a year

Why Join Field AI?

We are solving one of the world's most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment.

You will have the opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking. With a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals.

Be Part of the Next Robotics Revolution

To tackle such ambitious challenges, we need a team as unique as our vision - innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We're seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators.

We are headquartered in always-sunny Irvine, Southern California and have US based and global teammates.

Join us, shape the future, and be part of a fun, close-knit team on an exciting journey!

We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Recruiting Operations Coordinator

Fieldai

Irvine, CA

About the Company

Fieldai

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