Recruiting Coordinator
Location: Plano, Texas
Work Arrangement: On-site or Hybrid
Company: Ultimate Staffing Services
Business Unit: Corporate Human Resources / Talent Acquisition
Employment Type: Full-Time
Position Overview
Ultimate Staffing is seeking a detail-oriented and highly organized Recruiting Coordinator to support the Talent Acquisition team and hiring managers at our customer throughout the recruiting and onboarding process. This role serves as a critical partner in delivering an exceptional candidate experience while ensuring efficient coordination of recruiting activities across multiple business units.
The Recruiting Coordinator will manage interview scheduling, candidate communications, recruiting administration, onboarding coordination, applicant tracking system updates, and reporting activities. The ideal candidate is proactive, customer-focused, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.
Key Responsibilities
Recruiting Coordination
- Coordinate interviews between candidates, recruiters, hiring managers, and cross-functional interview teams.
- Schedule phone, virtual, and onsite interviews across multiple locations and time zones.
- Manage interview logistics, including conference room reservations, travel arrangements, and interview itineraries.
- Serve as the primary point of contact for candidates throughout the interview process.
- Provide timely and professional communication regarding interview schedules, status updates, and next steps.
- Monitor recruiting workflows to ensure a smooth and positive candidate experience.
- Support high-volume recruiting initiatives and hiring events as needed.
Candidate Experience and Communication
- Ensure candidates receive a professional, responsive, and engaging experience at every stage of the hiring process.
- Prepare interview materials and distribute candidate resumes and interview schedules to hiring teams.
- Respond to candidate inquiries and escalate issues when appropriate.
- Assist with job offer administration and pre-employment documentation.
- Maintain confidentiality of candidate and employee information.
Applicant Tracking System Administration
- Maintain accurate candidate records within the Applicant Tracking System (ATS).
- Post and manage job requisitions across internal and external recruiting platforms.
- Track interview activity, candidate progress, and hiring status updates.
- Ensure recruiting documentation complies with company policies and applicable employment regulations.
- Support data integrity and recruiting process compliance audits.
Onboarding Support
- Coordinate pre-employment activities, including background checks, employment verifications, and required documentation.
- Partner with Human Resources and hiring managers to facilitate successful onboarding of new hires.
- Assist new employees with onboarding schedules and orientation logistics.
- Monitor progress of onboarding requirements and follow up on outstanding items.
Reporting and Process Improvement
- Generate recruiting reports and staffing metrics, including interview activity, time-to-fill, requisition status, and candidate pipeline data.
- Support recruiting projects, process improvements, and talent acquisition initiatives.
- Assist with recruiting events, career fairs, university recruiting programs, and networking activities.
- Identify opportunities to improve efficie
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.