Job Title: Recruiting Coordinator
Job Description
The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support all aspects of the hiring process. This role serves as an integral partner in managing recruiting activities, coordinating interviews, and building strong candidate relationships, often providing candidates with their first impression of the organization. The ideal candidate enjoys being an organizational expert, collaborates effectively with internal and external stakeholders, communicates clearly, and thrives on the challenge of helping to build a high-performing organization of talented individuals.
Responsibilities
Schedule interviews and phone screens, working directly with candidates and hiring managers to ensure timely and accurate coordination.
Arrange travel logistics for visiting candidates when needed, including schedules and related details.
Update candidate records and job postings in recruiting systems to maintain accurate and current information.
Confirm new hires in the recruiting systems and ensure all necessary details are captured.
Provide follow-up correspondence to candidates regarding their recruiting status via phone and email in a timely and professional manner.
Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
Coordinate post-interview debrief meetings and provide debrief materials to hiring teams.
Identify opportunities to improve the candidate experience and enhance scheduling efficiency throughout the recruiting process.
Assist in the coordination and execution of other recruiting activities and projects as needed.
Collaborate with recruiters and other team members to support a consistent and positive candidate journey from initial contact through hiring.
Essential Skills
At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
Experience with Microsoft Word, Excel, and PowerPoint.
Bachelor's degree.
Demonstrated ability to schedule and manage multiple appointments and interviews.
Office and administrative bg with experience supporting business operations.
Strong attention to detail and accuracy in all tasks.
Ability to communicate clearly and professionally with candidates and hiring managers.
Capability to manage multiple priorities in a fast-paced, quickly changing environment.
Additional Skills & Qualifications
Superb customer focus with a strong commitment to providing an excellent candidate experience.
Exceptional organizational skills with the ability to manage competing deadlines.
Strong oral and written communication skills for interacting with a wide range of stakeholders.
Experience in talent acquisition or recruiting support functions.
Ability to build positive relationships with internal teams and external candidates.
Comfort working with recruiting systems and tools to track candidates and update job postings.
Work Environment
This role is 100% in-office, and the Recruiting Coordinator is expected to work the full 8-hour workday onsite. The position operates in a fast-paced recruiting environment that requires frequent communication with recruiters, hiring managers, and candidates. The work involves extensive use of computers, recruiting systems, and Microsoft Office applications throughout the day. The individual is responsible for arranging their own transportation and parking to and from the office. The environment emphasizes collaboration, responsiveness, and adaptability to changing priorities while maintaining a professional and organized workspace.
Job Type & Location
This is a Contract position based out of Nashville, TN.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Nashville,TN.
Application Deadline
This position is anticipated to close on Jul 1, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.