Recruiting Coordinator

Position Summary

• Client is seeking a detail-oriented Recruiting Coordinator to support recruiting and hiring activities for the organization.
• This role is ideal for an individual with 2 to 3 years of experience in recruiting coordination, HR support, talent acquisition administration, or a similar Human Resources function.
• The Recruiting Coordinator will serve as a key administrative partner to recruiters, hiring managers, and candidates throughout the hiring process.
• Responsibilities include reviewing candidate applications from the Applicant Tracking System (ATS), conducting initial candidate screenings, coordinating interviews, preparing offers, maintaining recruiting documentation, and ensuring a positive candidate experience.
• This position is focused on recruiting operations and process coordination rather than strategic recruiting, talent acquisition planning, or proactive sourcing initiatives.

Key Responsibilities:

• Recruiting Coordination & Administration
• Support day-to-day recruiting and hiring activities for professional-level positions.
• Review candidate applications and resumes within the Applicant Tracking System (ATS).
• Screen resumes against established job requirements and hiring criteria.
• Conduct initial phone screenings to assess candidate qualifications and interest.
• Schedule interviews between candidates and hiring managers.
• Coordinate interview logistics and communications.
• Track candidate progress throughout the recruitment lifecycle.
• Ensure candidate information is accurately documented and maintained within recruiting systems.

Hiring Process Support:

• Partner with recruiters and hiring managers to facilitate an efficient hiring process.
• Prepare and process offer documentation for selected candidates.
• Assist with offer communications and candidate follow-up.
• Monitor hiring activity and ensure timely completion of recruiting milestones.
• Maintain recruitment records and support compliance with company procedures.
• Provide status updates to hiring managers and recruiting teams as needed.

Candidate Experience:

• Serve as a primary point of contact for candidates throughout the interview process.
• Provide timely communication regarding interview scheduling, next steps, and offer status.
• Deliver a professional and positive candidate experience at every stage of the hiring process.
• Respond to candidate inquiries and coordinate follow-up activities.

HR & Recruiting Support:

• Support recruiting and HR-related administrative functions.
• Maintain confidentiality of candidate and employee information.
• Assist with onboarding coordination and pre-employment activities as needed.
• Support process improvements and recruiting operational efficiency.

Required Qualifications:

• 2 to 3 years of experience in Recruiting Coordination, HR Coordination, Talent Acquisition Support, Human Resources Administration, or a related field.
• Exposure to Human Resources processes and recruiting operations.
• Experience working with Applicant Tracking Systems (ATS).
• Experience reviewing resumes and screening candidates.
• Experience scheduling interviews and coordinating hiring activities.
• Strong administrative and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

Top 3 Skills:

• This candidate needs to be comfortable working in a High-Volume environment, will support candidate onboarding experience, will work very closely with HR team onsite.
• Preferred background in Manufacturing or Supply Chain

Preferred Qualifications:

• Experience supporting corporate or professional-level hiring.
• Previous experience preparing employment offers or onboarding documentation.
• Experience working in a high-volume recruiting environment.
• Familiarity with HR systems and recruiting technologies.
• Experience supporting hiring managers and recruiting teams.