Billing, Communication Skills, Customer Relationship Management (CRM) Systems, Data Cleaning, Data Quality, Detail Oriented, Documentation, Establish Priorities, Follow Through, Healthcare, Multitasking, Onboarding, Organizational Skills, Process Management, Regulatory Compliance, Salesforce.com, Service Delivery, Systems Maintenance, Time Management
LOCATION
Omaha, NE
POSTED
23 days ago
Job Description
The Recruiting Assistant (RA) plays a critical role in supporting high-performing recruiters and managers by handling administrative, operational, and candidate-facing tasks in a fast-paced environment.
Job Summary
This role is designed to remove friction from the recruiting process, allowing recruiters to focus on revenue-generating activities while ensuring a best-in-class experience for candidates and clients. A successful RA is highly organized, proactive, detail-oriented, and thrives in a high-volume setting.
Assist with pay package creation and candidate submissions
Track and follow up on candidate submittals and offers
Support review board processes and internal coordination
Timecard, Payroll & Billing Support
Assist with timesheet and payroll-related inquiries (UKG)
Help resolve outstanding billing and invoice questions
Serve as a liaison between recruiters and internal support teams
Onboarding & Compliance
Support onboarding processes and ensure timely completion of compliance requirements
Partner with internal teams to maintain accurate and up-to-date documentation
Salesforce & Data Management
Maintain accurate candidate and client records in Salesforce
Ensure data integrity and timely updates across systems
Assist with reporting and tracking as needed
Extensions, Retention & Coverage
Proactively reach out to clinicians regarding assignment extensions
Support retention efforts through consistent communication
Provide backup support to recruiters during PTO or high-volume periods
Partner with managers to prioritize workload when supporting multiple team members
Skills
Benefits
Recruiters are freed up to focus on closing and revenue-generating activities
Submittals are accurate, timely, and complete
Candidates experience a smooth, professional process
Internal systems and data are consistently clean and up to date
At Prime Time Healthcare, we are committed to delivering exceptional service to our clinicians and clients through a culture built on integrity, accountability, and performance. Our team thrives on high energy, attention to detail, and doing the little things right-because that's what sets great recruiters apart.
Qualifications
Experience working within Salesforce or similar CRM systems preferred
Strong organizational skills with the ability to manage multiple priorities
High-level communication skills (internal teams, clinicians, and clients)
Exceptional attention to detail and follow-through
Effective time management in a fast-paced, high-volume environment
Team-first mentality with a proactive and solution-oriented mindset