Recruiter - School of Medicine Dean's Office

Job Description

The School of Medicine Dean’s Office has an outstanding opportunity for a Recruiter to join their team.

About this Opportunity

Reporting to the Recruiting Manager, the Recruiter will help power the School of Medicine (SoM)’s ability to attract, engage, and hire exceptional talent across 31 clinical and biomedical research departments supporting more than 3,800 staff. This role manages full-cycle recruitment for professional and classified staff positions, builds inclusive talent pipelines, and partners closely with hiring managers, School of Medicine HR, UWHR Total Talent Management, and UWHR Compensation to deliver a thoughtful, compliant, and candidate-centered hiring experience.

As the School of Medicine continues its transition from a decentralized to a more centralized HR operations model, this position will be instrumental in driving consistent recruiting practices, improving efficiencies, and enhancing service delivery across departments. This position requires a high level of confidentiality, independent judgment, discretion, and strong analytical skills in planning and executing SoM recruitments. This is an exciting opportunity for a collaborative recruiting professional who enjoys balancing strategy with hands-on execution, thrives in a complex academic medicine environment, and wants to make a direct impact on UW Medicine’s missions of education, research, and patient care.

Key Responsibilities

Recruitment & Talent Sourcing (40%)

• Manage full-cycle recruitment for a broad portfolio of professional and classified staff roles, including high-volume, hard-to-fill, senior leadership, and union-represented positions.
• Design and execute creative sourcing strategies that attract qualified, diverse candidates through internal networks, external platforms, outreach events, and targeted talent pipelines.
• Develop practical recruiting tools—such as tailored posting language, phone screen guides, and customizable interview question templates—to support consistent, inclusive, and effective hiring processes.

Candidate Experience & Coordination (50%)

• Create a seamless, welcoming, and inclusive candidate experience by coordinating interviews, managing candidate communications, and providing timely updates throughout the recruitment process.
• Partner with hiring managers and HR colleagues to assess candidate alignment, share the School of Medicine’s mission and workplace culture, and connect strong candidates with alternative opportunities when appropriate.
• Build and maintain productive relationships with hiring teams, internal stakeholders, and external partners to strengthen long-term talent acquisition strategies and promote the School of Medicine as an employer of choice.

Recruitment Operations & Metrics (10%)

• Maintain recruitment dashboards and metrics, such as open positions, filled positions, time-to-fill, acceptance rate, and turnover/separations, to inform priorities and process improvements.
• Advise hiring managers on recruitment and selection requirements, including relevant University policies, equal opportunity practices, regulatory considerations, and collective bargaining agreement provisions.
• Evaluate recruitment workflows, systems, and practices to identify opportunities for continuous improvement, operational efficiency, and high-quality service delivery.

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
• Minimum two years of recruiting or HR experience with demonstrated full-cycle recruitment capabilities.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Strong knowledge of HR principles, particularly recruitment, selection, compliance, and candidate/customer service best practices.
• Excellent interpersonal, communication, organization, problem-solving, and project management skills, with the ability to manage competing priorities accurately and efficiently.
• Demonstrated ability to exercise independent judgment, discretion, and confidentiality when handling sensitive candidate, employee, and departmental information.
• Demonstrated success working effectively with diverse populations and a service-oriented approach to supporting a diverse and demanding client base.

Preferred Qualifications

• HR or recruiting experience in a large, complex, unionized, healthcare, academic, or university environment.
• Experience working with applicant tracking systems and HRIS platforms, including Workday or similar systems.
• Proficiency with Microsoft Office Suite and experience using data, dashboards, or metrics to support recruitment operations and decision-making.

#StaffHRIR

Compensation, Benefits and Position Details

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About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

dso@uw.edu

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.