Recruiter Assistant

Recruiter Assistant - Epitec Skip to content

• Home

• About

• TalentBurst - Acquisition

• What We Do

• Contingent Talent

• Employer of Record

• Direct Hire

• Statement of Work

• Executive Search

• Work at Epitec

• State Local Government and Education

• Jobs at Epitec

• Contact

Search Jobs

Search Jobs

• Boston Happy Hour

• Home

• About

• TalentBurst

• What We Do

• Contingent Talent

• Employer of Record

• Direct Hire

• Statement of Work

• Executive Search

• Work at Epitec

• Jobs at Epitec

• State Local Government and Education

• Contact

• Privacy Policy

• Terms of Service

Recruiter Assistant

By / September 3, 2026

• Location: Chicago, Illinois
• Type: Contract
• Job #106622

Job Title: Recruiter Assistant

Contract Duration: 6 months, possible extension

Location: Chicago, IL or Richardson, TX

Work Arrangement: Remote

Pay Rate: $28/hr

Summary

Under general supervision, the Recruiter Assistant provides administrative and operational support to the Talent Acquisition team. This role is responsible for coordinating interview schedules, tracking candidate progress, supporting pre-employment processes, and maintaining accurate data within the Applicant Tracking System (ATS). The Recruiter Assistant works closely with Recruiters to ensure a smooth and efficient hiring process while delivering a positive candidate experience.

Responsibilities

Recruiting Administration

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers.
• Manage interview logistics, confirmations, and calendar invitations.
• Provide timely communication and support throughout the recruitment process.
• Assist with pre-hire documentation collection, filing, and record maintenance.

Candidate & Hiring Process Support

• Monitor candidate background checks and follow up on outstanding requirements.
• Track assessments, screenings, and pre-employment activities as needed.
• Ensure candidate records are updated accurately and confidentially.
• Support candidate movement through various stages of the recruitment lifecycle.

Applicant Tracking System (ATS) Support

• Maintain and update candidate information within the ATS.
• Process candidate moves and workflow updates as directed by Recruiters.
• Generate candidate reports and recruiting metrics as requested.
• Assist with system audits and data integrity efforts.

Reporting & Administrative Support

• Prepare recruiting reports and dashboards for Talent Acquisition leadership.
• Support ad hoc recruiting projects and administrative requests.
• Maintain organized electronic files and documentation in accordance with company policies.
• Ensure compliance with hiring practices, documentation standards, and confidentiality requirements.

Required Qualifications

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• 1+ years of administrative, recruiting coordination, HR support, or customer service experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Skills

• Experience supporting Talent Acquisition or Human Resources teams.
• Experience with Applicant Tracking Systems (ATS) such as Workday, SuccessFactors, or similar platforms.
• Familiarity with background check and pre-employment processes.
• Experience generating reports and maintaining recruiting data.

Key Competencies

• Organization and Time Management
• Attention to Detail
• Customer Service Orientation
• Communication Skills
• Confidentiality and Professionalism
• Collaboration and Teamwork
• Problem Solving
• Ability to Manage Multiple Priorities

#LI-SM1

• Apply Now
• See All Jobs

Previous Job Listing

Next Job Listing

• Jobs at Epitec
• Privacy Policy
• Terms of Service

Copyright 2026 Epitec

Scroll to Top