Recruiter And Crewing Administrator - Maritime

We are seeking a highly organized and detail-oriented Maritime Recruiting & Crewing Administrator to support workforce planning, recruiting, and personnel administration for our offshore fleet. This role is responsible for ensuring vessels remain properly staffed with qualified mariners while maintaining compliance with all regulatory and company requirements.The ideal candidate brings strong recruiting expertise, operational coordination skills, and a solid understanding of maritime compliance standards. This role works closely with vessel leadership, operations teams, and senior management to support safe and efficient fleet operations.What you'll be doing:Workforce Planning & Crewing

Manage staffing and scheduling for a fleet of vessels and approximately 200 marinersCoordinate crew assignments, rotations, and relief coverage to support operational demandsMaintain a pipeline of qualified mariner candidates to support ongoing and future needsServe as the primary contact for all crewing and staffing-related matters

Recruiting & Hiring

Source and recruit qualified mariners through industry networks, schools, referrals, and job boardsScreen, interview, and evaluate candidates; conduct reference checks and provide hiring recommendationsOversee onboarding processes, ensuring timely and compliant mobilization of new hiresBuild relationships with maritime schools, training organizations, and industry professionals

Personnel Support & Development

Partner with vessel leadership on employee relations, performance management, and retention effortsAssist with career development planning and succession planning for crew membersSupport employee engagement initiatives across the fleet

Compliance & Training

Track and manage all licenses, certifications, medicals, and training for marinersEnsure full compliance with USCG, STCW, and company requirementsCoordinate drug and alcohol testing programs in accordance with regulatory policiesMaintain knowledge of Safety Management System (SMS) requirements

Records Management & Administration

Maintain accurate and up-to-date personnel and compliance recordsUtilize systems to track certifications, recruiting activity, and crew dataPrepare employment verification letters, sea service letters, and related documentationCommunicate effectively with internal teams, vessel personnel, and external partners

Requirements to be successful in this position:

5+ years of experience in maritime recruiting, crewing, HR, or marine operationsWorking knowledge of USCG licensing, STCW standards, and maritime compliance requirementsProven experience in recruiting, interviewing, and hiring skilled personnelStrong organizational and time management skills with the ability to manage multiple prioritiesProficiency with Microsoft Office and personnel tracking systemsExcellent communication and interpersonal skillsAbility to handle sensitive information with professionalism and discretionMust be eligible to work in the U.S. and obtain/hold a valid TWIC card

Preferred Qualifications

Bachelor's degree in Maritime Studies, HR, Business, or related fieldExperience with maritime systems (e.g., NS5, CrewMax, ABS Nautical Systems)Background in offshore, towing, or Jones Act operationsFamiliarity with Subchapter M and U.S. Flag vessel requirements

Here are some of the physical requirements for this role:

Office-based role with periodic travel to vessels, shipyards, and terminalsMay require boarding vessels, climbing ladders, and working in industrial environments

#IND1