Recreation Coordinator - Special Events

Recreation Coordinator - Special Events

Salary

$63,961.00 - $95,942.00 Annually

Location

Parks & Recreation, 90 E Civic Center Dr, Gilbert, AZ 85296, AZ

Job Type

Full Time

Job Number

27-0114

Department

PARKS & RECREATION

Division

PR REP SPECIAL EVENTS

Opening Date

11/05/2026

Closing Date

11/15/2026 11:59 PM Arizona

• Description
• Benefits
• Questions

We Are Seeking

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Recreation Coordinator - Special Events. With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment.

The Recreation Coordinator reports to the Recreation Supervisor. The primary job duties of this positions include:

• Plan, organize, and oversee Special Events and programs designed to enhance the recreational experience for the community.
• Collaborate with internal team members, community organizations, and vendors.
• Oversee permits, contracts, vendors, transportation logistics, equipment, and supplies for events.
• Monitor event operations to ensure compliance with safety regulations and municipal policies.
• Respond to community inquiries and concerns regarding events in a timely and professional manner.
• View the full job description.

This position requires working weekends and holidays as needed for the Town of Gilberts special events.

Anticipated Recruiting Timeline:

Posting Closes: 11/15/2026

Virtual Interview Invites Sent: 11/17/2026-11/18/2026

Virtual Interview Submission Deadline: 11/22/2026

In-Person Interviews: 12/14/2026-12/15/2026

Anticipated New Hire Start Date: 1/4/2027

• Subject to change and for planning purposes only

About You

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

Minimum Requirements:

• Bachelor's Degree in Recreation, Tourism, Business Management or related course work.
• Two years of recreation programming, special event planning, or related experience.
• Specialization in an event or festival management preferred (Special Event assignment only).
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This position is an At-Will position and is FLSA Exempt - ineligible for overtime compensation.

REMOTE/HYBRID DESIGNATION:

This position has been identified as an eligible position for a Hybrid or Remote work agreement. Modified work privileges are approved at the sole discretion of the department director; as such, the department reserves the right to modify or discontinue modified work arrangements at any point. Regardless of work location (Remote, On-Site, or Hybrid) Town of Gilbert employees are required to reside in the state of Arizona.

Physical Demands and Working Conditions for this position include:

This position has been designated as a Medium work position. Click here to learn more about the different physical exertion levels as defined by the Social Security Administration.

The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.

Why Team Gilbert?

To view the slide show presentation above, click here.

We Are Here to Help!

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide.

01

In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Each question should be answered completely and not be duplicative of previous responses. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.

• Yes
• No

02

Do you have a Bachelors degree or higher in recreation management, public administration, business or a closely related field?

• Yes
• No

03

If you answered yes to the previous question, please describe in detail the area of study. If not, enter N/A.

04

Do you have at least two years of experience in Community event management, Community event development and/or planning and implementing of recreation programs?

• Yes
• No

05

If you answered yes to the previous question, please describe in detail the area of experience. If not, enter N/A.

06

How many years of full-time (40 or more hours per week), professional experience do you have supervising, and overseeing the work of assigned staff and/or volunteers; reviewing and/or assessing the performance of assigned staff and/or volunteers; hiring and/or assisting in the hiring of seasonal, part-time employees and/or subcontracted employees; and recruiting volunteers?

• No experience in this area
• Less than one year
• More than one year, less than three years
• More than three years, less than five years
• More than five years

07

If you indicated in the previous question that you do have this type of experience, please list your job title, years of experience, and a brief description of duties for each position. If not, enter N/A.

08

How many years of full-time (40 or more hours per week), professional experience do you have planning, coordinating and overseeing the implementation and execution of Community and or large scale special events and activities, to include: ensuring adherence to operational and safety effectiveness; conducting needs assessments for current industry trends; recommending and/or implementing changes to improve programs; responding to and addressing patron and staff concerns; fiscal responsibility of an event budget and P&L.

• No experience in this area
• Less than one year
• More than one year, less than three years
• More than three years, less than five years
• More than five years

09

If you indicated in the previous question that you do have this type of experience, please list your job title, years of experience, and a brief description of duties for each position. If not, enter N/A.

10

How many years of full-time (40 or more hours per week), professional experience do you have developing relationships with local businesses; selling sponsorships, securing entertainment groups and/or managing event contracts.

• No experience in this area
• Less than one year
• More than one year, less than three years
• More than three years, less than five years
• More than five years

11

If you indicated in the previous question that you do have this type of experience, please list the facility name, your job title, years of experience, and a brief description of duties for each position. If not, enter N/A.

12

Please indicate your level of competence with ActiveNet software by selecting from the options below.

• No experience in this area
• Less than one year
• More than one year, less than two years
• More than two years, Less than three years
• More than three years

13

If you indicated in the previous question that you do have this type of experience, please give examples of how you have used this software in a work setting. If not, enter N/A.

14

Please indicate your level of competence with MS Office Suite to include Outlook, Word, Excel, PowerPoint and Publisher by selecting from the options below.

• Beginner
• Intermediate
• Advanced

15

If you indicated in the previous question that you do have this type of experience, please give examples of how you have used this software in a work setting. If not, enter N/A.

16

This role requires working holidays and weekends based on event schedules and business needs. Are you willing and able to meet this requirement?

• Yes
• No

17

The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply);

• Veteran
• Disabled Veteran
• Veterans Spouse / Surviving Spouse
• Disabled Person

Required Question

Employer Town of Gilbert

Address 50 E. Civic Center Drive

Gilbert, Arizona, 85296

Phone (480) 503-6823

Website https://gilbertaz.gov/jobs