Records Technician

About Us

Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida.

The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.

The City of Tallahassee's workforce is our communitys lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Apply On Or Before

Apply on or before 11 PM on Friday, September 25, 2026

Department Name

Police Department

Job Specifications

Records Technician - Tallahassee Police Department

The Tallahassee Police Department is seeking a detail-oriented Records Technician to manage the intake, review, and verification of police records for entry into Florida Department of Law Enforcement (FDLE) databases, including lost, missing, and stolen property and persons information. This work supports accurate reporting and information-sharing across law enforcement statewide.

The position also serves as a primary point of contact at the front counter, assisting the public with records requests and related inquiries in accordance with Floridas public records law.

This role requires strong attention to detail, sound judgment in handling sensitive information, and the ability to work effectively with both the public and department staff.

Essential Job Duties

• Reviews offense reports, accident reports, field interviews, trespass warnings, citations, and report supplements for entry into the Records Management System (RMS)
• Determines crime type and assigns the correct codes using CIS, NIBRS, FIBRS, and Florida State Statutes designations
• Enters data required for the Police Departments submittals to FDLE
• Processes and prepares citations in compliance with Traffic Court criteria
• Responds to phone and walk-in requests, conducts fingerprinting, retrieves data and microfilm, and applies public records law when releasing information
• May assist with identification-related problem solving
• May help administrative or supervisory staff troubleshoot records management system issues, and cross-trains and trains new employees and recruits
• Supports supervisory staff with planning, research, and special projects
• Performs related work as required

For the complete job specification, listing essential duties and desirable qualifications, go to Records Technician

Minimum Training & Experience

High school diploma or GED and three years of office clerical and/or typing experience in an office environment. Successfully completed secretarial or office clerical course work beyond the high school level may be substituted at the rate of 30 semester hours or 720 classroom hours on a year-for-year basis. Successful completion of college course work may be substituted at the rate of 30 semester hours per year on a year-for-year basis for the required experience.

Necessary Special Requirements

Applicants shall truthfully complete the Criminal History Questions on the City Employment Application. Any omissions, falsifications, misstatements, or misrepresentations of the information provided may disqualify an applicant. The top applicant chosen for this position will be required to complete and pass a Truth Verification Examination prior to an employment offer being made.

Salary Range

$16.1262 to $43.7596/hourly. Hiring rate generally will not exceed $25.1539/hour.

Benefits Information

The City of Tallahassee offers a comprehensive benefits package, including:

• Paid vacation, sick leave, parental, and catastrophic illness leave
• Defined benefit pension and defined contribution plans
• Paid holidays
• Tuition reimbursement
• Medical, dental, and vision insurance
• Life and long-term disability insurance
• Pre-paid legal, critical illness, and auto insurance plans

Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the Citys benefits programs.

For more information about benefits offered to eligible City employees, visit ALEX or City's Benefits Summary.

How To Apply

Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.

If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at 850-891-8214.

Equal Opportunity Employer:

The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.

Veterans' Preference:

Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214.To claim Veterans Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Accommodation for Persons with a Disability:

If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at 850-891-8950 or at TLHADA@talgov.com Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.