Records Specialist

Records Specialist

Salary

$37,731.20 - $39,624.00 Annually

Location

Albuquerque, NM

Job Type

Full Time

Job Number

2700136

Department

Police

Division

PD-Records Mgmt

Opening Date

07/29/2026

Closing Date

8/12/2026 11:59 PM Mountain

Bargaining Unit

CL

• Description
• Benefits
• Questions

Position Summary

Perform multiple tasks related to the data entry and compilation of police incident reports including all crime statistics, using complex technical coding; edit, prepare and publish monthly reports identifying crime statistics for internal and external agencies and organizations; maintain files for the department and perform a variety of tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Essential and Supplemental Functions

ESSENTIAL FUNCTIONS: Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

• Compile all department crime statistic reports; research, edit and correct entries; prepare monthly reports for internal and external agencies.
• Initiate inquiries, entries, cancelations and report modifications into a variety of computer software programs; review and verify data for accuracy and completeness.
• Access and research records from a variety of law enforcement and/or motor vehicle database systems.
• Review and process case reports insuring compliance with National Crime Information Center (NCIC), case number issuing, and National Based Incident Reporting System (NIBRS) Standards.
• Edit listing of crimes; proof read for correct code.
• Respond to questions and inquiries from staff regarding departmental and City policies and procedures.
• Establish, maintain, and control access to office files and filing systems; ensure the timely documentation of information, including entries, cancelations, and report modifications.
• Participate in biannual audits by the State of New Mexico and the Federal Bureau of Investigations.
• Maintain daily logs and reports.
• Schedule routine and preventative maintenance of equipment; determine priority for repairs, improvements and installation; requisition supplies and materials as necessary.
• Operate a variety of office equipment including a typewriter, copier, facsimile machine, microfilm machine or computer.

SUPPLEMENTAL FUNCTIONS:

• Attend meetings, conferences and training; stay abreast of new trends in the field of records maintenance; make court appearance when subpoenaed by parties.
• May perform general clerical duties including routine typing and filing.
• Perform related duties and responsibilities as required.

Minimum Education, Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

High school diploma or GED supplemented by thirty (30) credit hours in business administration or public administration; and

Two (2) years of experience in records maintenance and customer service.

Data entry experience using Law Enforcement computer software preferred.

ADDITIONAL REQUIREMENTS:

Must receive National Crime Information Center (NCIC) certification within six (6) months from date of hire.

NCIC certification must be maintained and recertified every two (2) years.

Odd days off and shift work may be required with possible extension of shift hours, at times with short notice.

Working Conditions

Environmental:

Office environment; exposure to computer screens.

Physical:

Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods; light lifting.

Total Rewards. Total You.

The City of Albuquerque takes pride in offering our employees one of the most attractive Total Rewards packages in New Mexico. In addition to competitive salaries, the City provides benefit options for health, pharmacy, dental, vision, life, disability, and much more. The City also has pre-tax savings plans for healthcare, childcare, and parking. Employees participate in the state's public retirement system (PERA), with the City paying up to 75 percent of the employee's contribution. That's higher than any other contribution rate in the state of New Mexico!

Paid holidays? Check

Paid parental leave? Check

Paid birthdays off? Check

Vacation and sick leave starting Day 1? Check and check

Our people matter and we prioritize physical, mental, and financial wellbeing. With resources such as onsite and mobile medical clinics, an employee assistance program that encourages work-life balance, and tuition assistance and professional development pathways, the City is committed to equipping our employees with tools to better their lives and grow their careers while serving their community.

Total Rewards - City of Albuquerque

Fire Department

Albuquerque Police Department

01

Are you able to work odd days off and shifts that may be required with possible extension of shift hours, at times with short notice?

• Yes
• No

02

Do you possess data entry experience using Law Enforcement computer software?

• Yes
• No

03

Select the highest level of successfully completed related education as identified by the minimum requirements (if applicable, attach supporting degree or transcripts).

• No High School Diploma
• High School Diploma or GED
• Non/degree accredited- Some College
• Associates
• Bachelors
• Masters
• Juris Doctorate
• Doctorate

04

Select the number of years of work experience you possess which relates to the minimum requirements, if applicable, add verifiable time in a temporary upgrade status and/or volunteer experience when selecting number of years.

• No experience
• 1 to less than 6 months
• 6 to less than 12 months
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years to less than 11 years
• 11 years to less than 12 years
• 12 years to less than 13 years
• 13 or more years

Required Question

Employer City of Albuquerque

Address 400 Marquette N.W.

Albuquerque, New Mexico, 87103

Phone 505 768-3700

Website http://CABQ.GOV