Records Office Specialist

Posting Details

Posting Summary

Logo Posting Number TMP00921PO26 Job Code Title Administrative Specialist II Advertised Title Records Office Specialist Campus Upstate College/Division USC Upstate College/Division Level Department UPS Registrar (VA) Salary $18.00 per hour based on education and experience. Location of Vacancy USC Upstate, Spartanburg, SC Part/Full Time Part Time Hours per Week 25 Work Schedule

University Office hours are 8:30 a.m. and 5:00 p.m., Monday-Friday, hours may vary based on departmental needs.

Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Benefits for Temporary Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 hours per week health and life insurance, flexible spending accounts and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu.

Position Description

Advertised Job Summary

Records Office Specialist

University of South Carolina Upstate

TMP00921PO26

Spartanburg, SC

The Records Office Specialist will support data management, data entry, student records and veterans.

Academic Scheduling & Registration Management:

• Assist the Schedule Coordinator with the development (data entry) of the undergraduate and graduate course schedules across all USC Upstate academic sites.
• Enter change of major and minor requests in banner

Veteran Benefits Certification & Compliance:

• Assist the Veterans Coordinator with managing enrollment records and integrating digital records for audits and monitoring regulatory changes. Manage beneficiaries' course schedule changes (add, drops/withdrawals, course modality changes). Run concise student schedules and related VA weekly reports.
• Complete required training: Certify veteran and military‑affiliated students for federal VA tuition benefits.

Special Enrollment & Academic Contract Processing:

• Create and register students for independent studies, internships/field studies, one‑time courses, and non‑scheduled sections.
• Assist with Citizenship verifications processing.
• Assist with registration for dual enrollment, Scholars Academy, and Teacher Cadets.

Records Integrity, Data Management & Compliance Support:

• Maintain accurate communications and student records in compliance with FERPA, USC System, state, and federal guidelines.
• Provide communications support to students, faculty, and administrator inquiries.
• Assist with transcript/verification/record services as needed. Check and reply to records office email account.
• Other duties as assigned by supervisor.

Qualifications

Minimum Qualifications:

High school diploma or GED with two years experience or bachelor's degree. A successful background check is required.

Preferred Qualifications:

Work experience in higher Education or school setting. Banner experience

Knowledge/Skills/Abilities:

Ability to appropriately apply FERPA, USC System, state, and federal guidelines. Concurrent tasks, reading, typing, decisions making, data entry, handle confidential information. Proficient in use of technology such as Word and Microsoft Outlook and Banner

Job Duties

Posting Detail Information

Number of Vacancies 1 Desired Start Date 06/01/2026 Proposed End Date Job Open Date 05/22/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicant

The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

Quicklink for Posting https://uscjobs.sc.edu/postings/206808 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Position Attributes

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety/Security Sensitive or Requires a CDL No Hazardous weather category Non-Essential

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?

• Yes

• No

• • Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

• Yes

• No

• • Do you have a high school diploma or GED with two years experience or a bachelor's degree?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter
• Other Supporting Documents
• List of References and Contact Information