Records & Information Specialist

Position Overview: The Records & Information Specialist role supports the Corporate Records team by reviewing, preparing, digitizing, and classifying hardcopy documents for inclusion in the organization's Records Management System. Familiarity working with a Records Retention Schedule by associating documents with their Record Series Titles, retention periods, regulations, and RM File Numbers.

Want to be part of the Energy Industry? ECLARO is looking for a Records & Information Specialist for our client in White Plains, NY.

ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview:

• The Records & Information Specialist role supports the Corporate Records team by reviewing, preparing, digitizing, and classifying hardcopy documents for inclusion in the organization's Records Management System.
• Under the supervision of Digital warehouse and functional business owner, assist in the creation of a digital library for all current physical records under the payroll.
• Knowledge of Payroll documents recommended.

Responsibilities:

• Review hard-copy documents to determine whether they meet the criteria for official records.
• Classify and accurately name records using established naming conventions and filing guidelines.
• Prepare documents for scanning, including organizing, removing staples, and ensuring materials are in a scan-ready condition.
• Under general direction, responsible for electronic scanning of records, and the supporting processes. Includes scanning hardcopy records using standard imaging equipment and verify image quality.
• Upload scanned documents into the Records Management System with correct metadata.
• Maintain organization and tracking of documents throughout the preparation, scanning, and uploading process.
• Assist with basic quality control checks to ensure accuracy and completeness of digitized records.
• Familiarity working with a Records Retention Schedule by associating documents with their Record Series Titles, retention periods, regulations, and RM File Numbers.
• Capture metadata and other valuable data to support records compliance.
• Maintain appropriate confidentiality in matters pertaining to all forms of records, including HIPAA, PII and all other business affairs.
• Proactively work to improve the searchability of the scanned record by understanding business area needs.

Skills:

• Prior experience or knowledge of Content Server and SharePoint or other Content Management systems, preferred.
• Strong attention to detail and accuracy.
• Ability to follow established procedures and naming conventions.
• Basic computer skills and comfort working with digital files and databases.
• Ability to manage repetitive tasks while maintaining quality.
• Strong organizational skills and ability to meet deadlines.
• Prior experience with scanning, records management and content management principles, approaches and solutions and demonstrated application.
• Demonstrated strong experience with state-of-the-art electronic filing and content management systems.
• Ability to prioritize and manage a project from conception to completion, including working with end users to assure the final product meets their standards.

If hired, you will enjoy the following ECLARO Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

If interested, you may contact:
Gizelle Salonga

Gizelle.Salonga@eclaro.com

646-755-9358
LinkedIn | Gizelle Salonga

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.