Records Information Management Administrator

Records Information Management Administrator

Salary

$70,932.00 - $100,008.00 Annually

Location

City of Irving, TX

Job Type

Professional

Job Number

2600344

Department

City Secretarys Office / Records

Opening Date

10/07/2026

Closing Date

10/21/2026 5:00 PM Central

• Description
• Benefits
• Questions

Job Posting

The Records Information Management Administrator plans, oversees, and coordinates the City-wide records management program, including records division staff and records center operations; managing electronic imaging and the secure disposition of records in accordance with State law; promoting Generally Accepted Recordkeeping Principles (GARP) for the creation, maintenance, storage, and disposition of City records in all formats; ensuring compliance with Texas State Library and Archives Commission (TSLAC) requirements; developing procedures for preserving essential, vital, historical, and permanent records; providing guidance to City departments regarding paper and electronic records management; overseeing the development, approval, and maintenance of records retention and disposition schedules; supervising the destruction of records; serving as liaison to TSLAC; coordinating with Emergency Management on the Continuity of Operations Plan (COOP); developing bid specifications and evaluating bids; and assisting with departmental budget preparation and administration. The position requires strong attention to detail and may require lifting up to 40 pounds. A Bachelor's degree with major coursework in history, political science, library science, information services, archives, or a related field, plus three years of professional management experience, is required. Must have project management and computer skills. After completing two years of employment with the City, the employee must begin a certification program leading to either Certified Records Manager (CRM) or Information Governance Professional (IGP) certification within a timeframe established by the City.

PAY GRADE GG23 / FULL PAY RANGE $5,911 - $8,334 PER MONTH

Full Job Description

The full job description for this position and all other City of Irving job classifications are available online. Click here to access the list of job titles.

Culture

City Secretary Vision

The Office of the City Secretary is an Office of Trust that champions democratic principles and serves as vigilant guardian of public information and records.

Mission

To act as a progressive administrator of municipal clerical duties and legal records entrusted to the Office of the City Secretary in order to enhance delivery of superior customer service to our diverse clientele.

Values

The office of the City Secretary believes in:

• Being responsive to our diverse clientele with professional knowledge, equal enthusiasm, and timely service.
• Performing with professional, moral, and ethical behavior, ever mindful of our democratic principles.
• Working together by showing respect and appreciation for individual strengths so as to achieve performance excellence.
• Having the satisfaction of working in an environment of respect and acceptance.
• Celebrating individual and team achievements.
• The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees' diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.

For City of Irving full-time employees only, competitive health benefits and participation in TMRS are offered. More information can be found online at https://irvingtx.gov/index.php?section=hr-employment-benefits.

01

Bachelors Degree - Do you have a Bachelors degree (or above)?

• Yes
• No

02

Municipal Experience A - Do you have previous experience working for a municipal or other governmental entity?

• Yes, municipal
• Yes, other governmental
• No

03

Municipal Experience B - Is yes, please tell us how many years of experience with which employer(s) and in what role(s).

04

Records Management Experience - Please state how many years of records management experience your have. If you have no records management experience, simply state NA.

05

Certified Records Manager - Do you currently have records management certification? If yes, please provide details. If no, please state N/A.

Required Question

Employer City of Irving

Address 825 W. Irving Blvd

Irving, Texas, 75060

Phone 972-721-2696

Website https://www.irvingtx.gov/