Records Governance and Legal Services Specialist

Location: Atlanta (Full-time, Hybrid)

The Records Governance and Legal Services Specialist plays a critical role in supporting the firm's Information Governance function, with a dual focus on enterprise-wide records related initiatives and internal Legal Hold and eDiscovery operations. This position will report to and partner closely with the Records Governance Manager to ensure defensible, efficient, and legally sound handling of data across the information lifecycle.

The role includes both operational and advisory responsibilities, including support for internal matters and eDiscovery projects, as well as the management of firmwide retention policies for records.

Key Responsibilities:

eDiscovery & Legal Hold Management

• Administer and support the firm's legal hold process, including issuance, tracking, compliance monitoring, and release.
• Collaborate with internal legal teams and outside counsel to identify custodians, data sources, and scope of preservation.
• Ensure defensibility and consistency in legal hold and preservation practices.

Data Collection & Chain of Custody

• Execute and/or coordinate defensible data collections from various sources (e.g., M365, endpoints, network shares, cloud platforms).
• Maintain strict chain-of-custody documentation and collection logs.
• Advise on appropriate collection methodologies based on legal and technical considerations.

eDiscovery Project Support (Internal & Client-Facing)

• Support internal investigations, litigation, and regulatory matters.
• Participate in client-facing breach response and eDiscovery projects, including opportunities for billable work.
• Coordinate with outside counsel and external vendors as needed.
• Assist with early case assessment (ECA), data culling, and workflow design.

Review Platform & Case Management (Preferred Experience)

• Support or manage document reviews, including platform setup, user management, and workflow configuration.
• Leverage experience with review platforms (e.g., Relativity, Everlaw, DISCO).
• Provide guidance on review strategies, tagging protocols, and quality control.

Microsoft Purview & Technology Utilization (Preferred Experience)

• Utilize Microsoft Purview eDiscovery tools for legal holds, searches, and collections.
• Partner with internal resources and third-party consultants to optimize use of existing tools and identify gaps or improvements.

Records Retention & Information Governance

• Support the Manager, Global Records Governance in implementing and operationalizing the firm's records retention program.
• Assist in the development, rollout, and enforcement of retention schedules for electronic and physical records.
• Partner with business units to ensure compliance with retention policies and defensible disposition practices.
• Contribute to training and awareness initiatives related to records management and information governance.

Qualifications:

Required:

• Bachelor's degree or equivalent experience.

• 3-6+ years of experience in eDiscovery, information governance, or litigation support.

• Strong understanding of eDiscovery principles, including:

• Legal hold processes

• Data preservation and defensible collection

• Chain-of-custody requirements

• EDRM framework

• Familiarity with legal concepts related to litigation, investigations, and regulatory matters.

• Ability to work directly with attorneys, internal stakeholders, and external counsel.

• Strong organizational skills and attention to detail, particularly in documentation and defensibility.

Preferred:

• Hands-on experience with eDiscovery review platforms (e.g., Relativity, Everlaw, DISCO).
• Experience conducting collections using Microsoft Purview eDiscovery.
• Experience managing or supporting document reviews.
• Exposure to forensic workflows.
• Experience in a law firm or professional services environment.
• Familiarity with domestic and international records management and retention frameworks.

Key Competencies:

• Strong analytical and problem-solving skills.
• Ability to manage multiple matters simultaneously in a fast-paced environment.
• Excellent communication skills, including the ability to translate technical concepts for legal audiences.
• High level of discretion and professionalism when handling sensitive data.
• Collaborative mindset with a client-service orientation.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you'll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.