Records & Data Management Analyst 2026-02542

Records & Data Management Analyst 2026-02542

Salary

$6,087.47 - $6,763.47 Monthly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2026-02542

Department

State Construction Department

Division

State Construction Department

Opening Date

10/19/2026

Closing Date

11/4/2026 11:59 PM Mountain

FLSA

Determined by Position

Job Classification

BARD09

• Description
• Benefits
• Questions

Description and Functions

GENERAL DESCRIPTION:

The State Construction Department (SCD) is seeking a Records & Data Management Analyst to maintain the accuracy, integrity, and accessibility of its Operate AiM database. This position supports construction and facility records across two system tenants, including capital projects, contracts, amendments, change orders, user access, contractor information, and property records.

The analyst provides day-to-day database administration, data quality assurance, user training, troubleshooting, and reporting support to SCD staff, other state agencies, and school districts. Working closely with the Finance & Analytics Manager, this position helps ensure that reliable records and data are available for departmental operations and decision-making.

Successful candidates will demonstrate attention to detail, strong analytical and Microsoft Excel skills, familiarity with financial or accounting records, and an ability to explain data processes to users with varying experience.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!.

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

ABOUT THE ROLE

The Records & Data Management Analyst supports reliable construction and facility data through database administration, capital project record maintenance, quality assurance, and user assistance.

• Maintains capital project, contract, amendment, change order, and non-fixed asset records in Operate AiM Tenant 2.
• Maintains user accounts, security roles, contractor profiles, and property profiles in Tenants 1 and 2.
• Tests, verifies, and corrects records to support accurate reporting and consistent data standards.
• Trains and assists SCD employees, other state agencies, and school districts using Operate AiM.
• Develops user guidance and responds to data requests from agencies, consultants, and the public.

Human Resource Contact: Serenity Moffett / 307.777.6243 / serenity.moffett@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Capital Project Records - Tenant 2

• Enter, update, and verify Construction Management Division capital projects, contracts, amendments, change orders, and non-fixed assets.
• Review records for completeness, accuracy, and currency; resolve discrepancies within established procedures.

Database Administration - Tenants 1 and 2

• Set up and maintain Operate AiM user accounts, security roles, contractor profiles, and property profiles.
• Apply established data standards and procedures to ensure records are consistent, accurate, and retrievable.

Training and User Support

• Train SCD staff, state agency personnel, and school district users in their respective Operate AiM functions, including data inquiry and querying.
• Troubleshoot user questions and explain system procedures and data practices to internal and external users.

Data Quality, Analysis, and Reporting

• Test, verify, and correct database information and maintain data quality procedures.
• Identify and recommend appropriate system corrections and enhancements.
• Retrieve, interpret, and respond to data requests from agencies, consultants, industry representatives, and the public.

Documentation and Coordination

• Develop and maintain Operate AiM user manuals and related training guides.
• Support coordination of agency records and data management activities and assist with hardware, software, and consultant contract needs.

Qualifications

PREFERENCES:

• Experience maintaining, validating, and correcting database records.
• Advanced Microsoft Excel skills, including pivot tables and working with large data sets.
• Accounting or financial records experience, including familiarity with WOLFS or comparable systems.
• Experience providing training, technical assistance, or user documentation for business systems.

KNOWLEDGE:

• Knowledge of records and data management practices, record retrieval, and data quality controls.

• Ability to organize, analyze, and interpret information accurately.

• Skill using Microsoft Excel, Word, and database applications.

• Strong written and verbal communication and ability to train users with varying technical experience.

• Ability to identify and resolve data inconsistencies while following established policies and procedures.

• Knowledge of basic statistical compilation and analysis, office procedures, and governmental records systems.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Records or Data Management)

Experience:

0-3 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II

OR

Education & Experience Substitution:

4-6 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Work is performed primarily in an office environment with frequent computer use.
• Some travel may be required.

NOTES:

• FLSA status to be confirmed by HR.
• Offers of employment are contingent upon successful completion of a background check.
• Veterans' preference documentation must accompany the application, when applicable.

Supplemental Information

027-State Construction Department - School Facilities

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resource Contact: Serenity Moffett / 307.777.6243 / serenity.moffett@wyo.gov

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage - medical, dental, and vision plans for you and your family
• Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 9 paid holidays each year
• Public Service Loan Forgiveness eligibility - for those with qualifying student loans
• Training and professional development - to support your career growth and advancement
• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associates Degree
• Associates Degree and additional coursework
• Bachelors Degree
• Bachelors Degree and additional coursework
• Masters Degree
• Masters Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BARD09) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience.
• Less than one (1) year of relevant experience.
• One (1) to less than three (3) years of relevant experience.
• Three (3) to less than four (4) years of relevant experience.
• Four (4) or more years of relevant experience.

04

(AA) Describe your relevant experience in the box below.

05

Do you have 2-3 years experience in Computer Technology?

• Yes
• No

06

(AA) Describe your computer technology experience in the box below.

07

Do you have 3-4 of work experience in Generally Accepted Accounting Principles (GAAP)?

• Yes
• No

08

(AA) Describe your experience with GAAP in the box below.

09

(AA) VETERANS PREFERENCE DISCLOSURE: Per Wyoming Statute, current employees of the State of Wyoming are not eligible for Veterans Preference. If you are not a current employee of the State of Wyoming, to be eligible to receive Veterans Preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. * I have read and understand the Veterans Preference Disclosure and understand that, if claiming Veterans Preference, I must attach the appropriate supporting documentation to each application I submit in order to receive Veterans Preference.

• Yes, I have read and understand the Veterans Preference Disclosure.
• No, I am not claiming Veterans Preference

10

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No

Required Question

Employer State of Wyoming

Address Human Resource Contact Information located in the

General Description Section

Statewide, Wyoming, 82002

Phone 307-777-7188

Website http://agency.governmentjobs.com/wyoming/default.cfm