Highlights
Our client is a well-established and highly regarded law firm with a reputation for providing exceptional service and fostering long-term client relationships. A successful Records Assistant and Digital Specialist should have: 1+ year of experience in records management, document control, or administrative support.
Numbers & Facts
| Location | Naples, Florida |
| Job Type | Full-time |
| Industry | Staffing/Employment Agencies |
| Salary | $45,000–$55,000 Per Year |
| Company Size | 10,000 employees or more |
| Website | https://www.michaelpage.ca/ |
Description
Records Assistant And Digital Specialist
Join a collaborative, close-knit professional team. Build long-term career growth with annual raises.
About Our Client
Our client is a well-established and highly regarded law firm with a reputation for providing exceptional service and fostering long-term client relationships. With a collaborative and close-knit culture, the firm is committed to employee development, offers outstanding benefits, and provides excellent opportunities for career growth and advancement.
Job Description
Maintain and organize physical and electronic client files across multiple office locations. Create new client and matter files, including file setup and document organization. Process file requests, retrievals, and transfers from off-site storage facilities. Scan, index, and upload documents to the firm's records management system. Update client and matter records, including name changes and file maintenance. Respond to records-related requests from attorneys and staff in a timely manner. Assist with file room organization, inventory management, and records retention projects. Maintain accurate digital records and support ongoing document management initiatives. Provide administrative support for records, reception, and office services functions as needed. Travel between office locations when required to support records management operations.
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant
A successful Records Assistant and Digital Specialist should have: 1+ year of experience in records management, document control, or administrative support. Strong organizational skills with exceptional attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office, including Outlook, Word, and Excel. Ability to prioritize multiple tasks and manage deadlines effectively. Experience working with document management systems; iManage experience is a plus. Ability to work independently while collaborating effectively with a team. Strong problem-solving skills and a proactive approach to supporting attorneys and staff. Willingness to handle both physical and electronic records management responsibilities. Ability to lift files and boxes and travel between office locations as needed.
What's On Offer
Competitive salary ranging from $45,000 to $55,000, based on experience. Eligibility for overtime pay. Comprehensive benefits package. 25 days of PTO available from day one. Annual compensation reviews with opportunities for salary growth. Stable, full-time onsite position with a 40-hour work week. Opportunity to join a collaborative law firm with a strong employee-focused culture.
Interested? Apply today.
About Company
Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
Our business was established in Canada in 2005 when we opened our Toronto office. Our role is to work with employers and job seekers to facilitate a successful match. This can range from advising a global company on a candidate sourcing strategy to helping a job seeker find their dream job.
In Canada, we focus on recruiting for the following areas:
Banking and financial services
Digital and e-commerce
Engineering and manufacturing
Finance and accounting
Human resources
Information technology
Marketing
Oil and gas
Procurement and supply chain
Property and construction
Sales
An Established Brand
The Group has established a leading presence in many of the key markets for professional recruitment around the world and has positioned itself in certain other markets, which offer the opportunity for future growth. Within its current largest markets, Michael Page has also built a regional presence, including in the UK, France and Australia. Consequently, the Michael Page brand is among the most widely recognized brands in the professional recruitment industry.
A Market Leader
The role of a recruitment consultancy is to act as an intermediary, identifying and sourcing suitably qualified candidates on behalf of its clients. Candidates are recruited either for permanent or contract positions (typically for a fixed term) or on a temporary basis. Within the overall recruitment industry, the market for professional recruitment services is a specialist sector which has developed more recently. Michael Page is widely recognized as leading the development of this market around the world.
Learn the benefits of working with Michael Page yourself. Submit your resume or contact a Michael Page recruitment consultant today.