| Location | Washington, DC |
| Salary | $95,489–$148,037 Per Year |
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Records and Information Management Specialist
Department of Transportation
Federal Aviation Administration
Aviation Safety (AVS), Office of Business Integration (ABI)
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Summary
AVS Records and Information Management (RIM) work involves creating and implementing record management policies, managing digital and physical records, ensuring compliance with legal and regulatory requirements, overseeing the entire records lifecycle from creation to disposition, analyze organizational needs, develop filing systems, conduct audits, manage records retention schedules, provide training on proper record handling, formulate policy, and conduct program outreach.
Learn more about this agency
Summary
AVS Records and Information Management (RIM) work involves creating and implementing record management policies, managing digital and physical records, ensuring compliance with legal and regulatory requirements, overseeing the entire records lifecycle from creation to disposition, analyze organizational needs, develop filing systems, conduct audits, manage records retention schedules, provide training on proper record handling, formulate policy, and conduct program outreach.
Learn more about this agency
Overview
Help
Accepting applications
Location
1 vacancy in the following location:
FAA Location Negotiable Upon Request - See Additional Info
1 vacancy
No matching locations found.
Work site options
Telework eligible Yes-as determined by agency policy. Relocation expenses reimbursed No Salary $95,489 - $148,037 per year
Salary will include locality at selection
Pay scale & grade
FV J
Promotion potential NA
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Work schedule Full-time Travel Required Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-related duties.
Appointment type Permanent
Occupations and job series
Supervisory status No Federal service type This job is in the Excepted Service
Drug test No Security clearance Other
Announcement number ACT-AVS-26-ABI-98751 Control number 879276600
This job is open to
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Internal to an agency
Current federal employees of the hiring agency that posted the job announcement.
Clarification from the agency
Current/Permanent FAA Employees within AVS Only
Duties
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Leads the FAA¿s Records and Information Management program for AVS pertaining to the creation, dissemination, research, storage and disposition of Federal records. Collaborates with POCs across AVS to ensure that records adhere to applicable guidance and Federal law and regulations. Identifies and resolves challenging records management problems and develops and recommends approaches to address current and anticipated problems and issues. Provides feedback and guidance to management on issues such as program priorities, development of long-range plans, resource strategies and present analyses results and findings to senior leadership. Works with senior management to identify and resolve problems.
Applies experience and expert knowledge of records management laws, regulations, rules, policies and procedures to conduct functional activities for projects/programs that often require the development of new and innovative approaches. Recognized as a subject matter expert in a specialized area and provides leadership for highly complex and challenging records management activities in accordance with respective legal and regulatory requirements, under the minimal direction of a manager or executive. Utilizes quality safety assurance and process improvements methods in developing and conducting periodic RIM quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of the program.
Possesses knowledge of FAAs policies and objectives to identify, define, and organize resources for large projects/programs/work activities. Leads project meetings and periodic reviews, involving a wide variety of stakeholders and prepares accurate and timely project status reports. Monitors deadlines and present resolutions to customers regarding impeding problems or concerns related to the projects. Identifies and resolves challenging problems or issues that often cross organizational boundaries and impact on the accomplishment of AVS strategic objectives. Ensures open and effective communication, cooperation, and coordination with internal and external stakeholders. Provides expert RIM guidance and instruction both internally and externally to address diverse, complex issues which often cross multiple projects, programs, and/or functional areas.
Analyzes RIM business processes and developing to improve workflow and create efficiencies through the use of automated tools, systems and technology. Reviews all strategies and initiatives to ensure AVS and FAA meet planned outcomes and goals. Participates in and supports the General Accountability Office (GAO), Department of Transportation Inspector General audits, National Archives and Records Administration (NARA) and Federal Aviation Administration (FAA) to obtain information to use in the development and implementation of strategies and/or initiatives to improve the efficiency of operations of Agencys RIM program activities. Often asked to develop new policies, procedures, and approaches that take into consideration FAA policies, Government-wide rules and regulations, and external concerns. May create new solutions and policy interpretations, as situations require.
Serves as an AVS representative and principal point of contact with the Privacy Office (PTA/PIAs), AGC (legal holds), and other lines of business/staff offices to provide advice and guidance on the application of records management procedures and policies. Cultivates positive relationships and professional partnerships with FAA employees and contract support staff and a variety of stakeholders by maintaining open lines of communication, soliciting feedback and by collaborating on problem resolution. Formulates and recommends to senior management positions on major projects, policies, and issues. Prepares, reviews, and recommends approvals of major reports on projects, programs and other work activities for internal and external distribution.
Requirements
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Conditions of employment
Qualifications
For additional information please view the complete OPM qualification standard for the Group Coverage Qualification Standard for Safety Promotion Specialist
Records and Information Management Series, 0308
To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV FV-I, FG/GS-13 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.
Experience includes: Experience using automated systems and technologies to analyze records and information management (RIM) business processes. Experience providing advice and guidance to records liaisons and records custodians on RIM lifecycle requirements.
Qualifications must be met by the closing date of this vacancy announcement.
Applicants should include examples of specialized experience in their application package.
Preview job questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration.
All, some or none can be interviewed.
This is not a bargaining unit position.
Links to Important Information: Locality Pay, COLA
Expand Hide additional information
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required documents
Required Documents
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SF-50 required.
If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Help
Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position.
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.
Please ensure EACH work history includes ALL of the following information:
Job Title (include series and grade if Federal Job)
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.
Agency contact information
Monique Heriegel
Phone 1 (609) 485-6754 Fax 1 (609) 485-8995 Email monique.heriegel@faa.gov Address Federal Aviation Administration
ACT Regional HR Services Branch
Atlantic City International Airport, Bldg. 300
AHF-N710
Atlantic City, NJ 08405
US
Next steps
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries Equal Employment Opportunity (EEO) Policy
Financial suitability New employee probationary period
Privacy Act Reasonable accommodation policy
Selective Service Signature and false statements
Social security number request
Required Documents
Help
SF-50 required.
If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Help
Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position.
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.
Please ensure EACH work history includes ALL of the following information:
Job Title (include series and grade if Federal Job)
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.
Expand Hide how to apply
Agency contact information
Monique Heriegel
Phone 1 (609) 485-6754 Fax 1 (609) 485-8995 Email monique.heriegel@faa.gov Address Federal Aviation Administration
ACT Regional HR Services Branch
Atlantic City International Airport, Bldg. 300
AHF-N710
Atlantic City, NJ 08405
US
Next steps
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
Expand Hide next steps
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries Equal Employment Opportunity (EEO) Policy
Financial suitability New employee probationary period
Privacy Act Reasonable accommodation policy
Selective Service Signature and false statements
Social security number request
Federal Aviation Administration
At the FAA, the sky is not the limit-it is just the beginning. Exciting new opportunities are emerging in aviation and aerospace. Significant investments are advancing the research and development of autonomous vehicles, environmentally friendly electric aircraft, high-speed and long-endurance solar-powered aircraft, and new types of space vehicles. Success with these new technologies and vehicle types will introduce new ways to transport people and goods expanding aviations footprint in transportation. People are our strength. We are a diverse workforce of over 44,000 located nationwide and spanning over 120 occupations to include air traffic control specialists, aviation safety inspectors, engineers, scientists, technicians, and business professionals. Join us in our mission to provide the safest, most efficient aerospace system in the world.
Agency contact information
Monique Heriegel
Phone 1 (609) 485-6754 Fax 1 (609) 485-8995 Email monique.heriegel@faa.gov Address Federal Aviation Administration
ACT Regional HR Services Branch
Atlantic City International Airport, Bldg. 300
AHF-N710
Atlantic City, NJ 08405
US
Visit our careers page
Learn more about what its like to work at Federal Aviation Administration, what the agency does, and about the types of careers this agency offers.
Summary
AVS Records and Information Management (RIM) work involves creating and implementing record management policies, managing digital and physical records, ensuring compliance with legal and regulatory requirements, overseeing the entire records lifecycle from creation to disposition, analyze organizational needs, develop filing systems, conduct audits, manage records retention schedules, provide training on proper record handling, formulate policy, and conduct program outreach.
Learn more about this agency
Overview
Help
Accepting applications
Location
1 vacancy in the following location:
FAA Location Negotiable Upon Request - See Additional Info
1 vacancy
No matching locations found.
Work site options
Telework eligible Yes-as determined by agency policy. Relocation expenses reimbursed No Salary $95,489 - $148,037 per year
Salary will include locality at selection
Pay scale & grade
FV J
Promotion potential NA
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Work schedule Full-time Travel Required Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-related duties.
Appointment type Permanent
Occupations and job series
Supervisory status No Federal service type This job is in the Excepted Service
Drug test No Security clearance Other
Announcement number ACT-AVS-26-ABI-98751 Control number 879276600
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